Executive Assistant

21 hours ago

Jersey City, New Jersey, United States UtilitiesOne Full time

Utilities One delivers a full range of infrastructure solutions for Telecommunications providers, Electric & Gas Utilities, Wireless Carriers, and the Technology Deployment sector all over the United States.

We are seeking an exceptional Executive Assistant to provide high-level administrative support to the CEO. The ideal candidate will be a proactive self-starter with strong problem-solving abilities, flexibility, and a creative approach to addressing challenges. This role is designed for someone who can manage multiple tasks with efficiency, stay ahead of the CEO's needs, and anticipate issues before they arise. The Executive Assistant will act as a trusted partner to the CEO, maintaining a pulse on all activities and ensuring smooth daily operations.

Key Responsibilities:

  • Serve as the primary point of contact for internal and external stakeholders on behalf of the CEO.
  • Manage the CEO's calendar, schedule meetings, and ensure all logistics are handled efficiently.
  • Analyze data from various sources to prepare insightful reports and presentations for the CEO.
  • Prepare reports and correspondence for the CEO, ensuring high levels of accuracy and quality.
  • Handle confidential information with discretion and professionalism.
  • Support the CEO with prioritizing tasks, ensuring important items are addressed promptly and efficiently.
  • Organize and coordinate meetings, conferences, and events, ensuring all details are arranged and executed smoothly.
  • Handle routine inquiries and requests, and escalate matters to the CEO when necessary.
  • Assist with the development and execution of strategic initiatives, providing administrative support to key projects.
  • Be a problem-solver who identifies areas for improvement and takes initiative to address challenges proactively.
  • Maintain an organized and efficient work environment, ensuring all systems and processes run smoothly.
Requirements
  • Bachelor's degree or equivalent experience.
  • Proven experience as an Executive Assistant or in a similar administrative role.
  • Exceptional organizational skills and the ability to prioritize multiple tasks effectively.
  • Strong problem-solving abilities with the capacity to think critically and adapt to changing needs.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and experience with project management and data analysis software.
  • Excellent communication skills, both verbal and written.
  • Bilingual (English and Russian).
  • Strong analytical skills with the ability to interpret data and provide actionable insights.
  • Self-starter with a creative mindset, able to work independently and as part of a team.
  • High level of professionalism, confidentiality, and attention to detail.

  • Ability to work in a fast-paced environment and manage shifting priorities.

  • Experience working directly with senior leadership or C-suite executives.

  • Strong time management and multitasking abilities.
Benefits
  • Be part of a dynamic team, contributing directly to the CEO's success and the overall company goals.
  • Opportunity to work in a fast-paced, innovative environment.
  • Competitive salary.
  • Health Insurance
  • 401k
  • Whole Life Insurance

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