Current jobs related to Executive Assistant, Human Resources - Administration North - The Classical Academy

• Position Type:
    Human Resources/Human Resources Executive Assistant/Substitute Coordinator
  
  
• Date Posted:
    1/30/2026
  
  
• Location:
    Administration- North Campus
  
  
• Date Available:
    04/01/2026
  
  
• Closing Date:
    02/15/2026
  
    

THE CLASSICAL ACADEMY
POSITION DESCRIPTION

 Title:  Executive Asst./ Human Resources/Substitute Coordinator      Department:  HR

 Date:  Updated January 29, FLSA Status: Non-Exempt

 Work Year: 260 Day Calendar Year

Hourly Rate: $24.50-$26.50*
*depending upon previous relevant experience. Actual starting pay rate will be determined after a review of the work experience provided on the job application and resume.  

GENERAL STATEMENT OF DUTIES:
Provides Human Resources support service functions for The Classical Academy. Coordinates all aspects of the substitute system including hiring, supporting, and filling daily vacancies.

ORGANIZATIONAL RELATIONSHIP:
Reports to the Director of Human Resources

The following statements are illustrative of the essential functions of the job and do not include other non-essential or marginal duties that may be required.  The description may not include all functions performed by incumbents in various locations.  The Classical Academy reserves the right to modify or change the duties or essential functions of this job at any time.

ESSENTIAL JOB FUNCTIONS:  
Executive Assistant:

• Coordinates all volunteer applications, including parent and non-parent volunteers, volunteer coaches, student teachers, vendors, etc.
• Maintains Raptor Volunteer Management System, includes configuration of application and database maintenance
• Communicates with prospective volunteers regarding background information, maintaining strict confidentiality
• Assists with pay/benefits orientations, HRIS database entry, background and I-9 verification
• Creates and maintains employee personnel files
• Answers telephone and provides information to Human Resources customers
• Interprets and explains TCA personnel procedures to Human Resources customers
• Performs Human Resources reception duties, makes appointments for applicants and employees with Human Resources Director, Compensation and Benefits Coordinator, or Employee Relations and Recruitment Coordinator when necessary
• Verifies employment of current and past employees to outside agencies
• Assists the Director of Human Resources to track, review, edit, and post Personnel policies and procedures
• Maintains various staff databases, surveys, and reports, including evaluations and staff directory

Substitute Coordinator:

• Determines substitute hiring needs each year and hires accordingly
• Performs all aspects of the substitute recruiting and hiring process: conducts interviews, performs reference checks, hosts orientations, and sets up substitutes in substitute scheduling system
• Communicates TCA policies, procedures, and expectations to new substitutes
• Administers substitute counseling and issue mitigation
• Configures and maintains substitute scheduling and system to include maintaining substitute and employee profiles, and system definition and set-up for appropriate performance
• Maintains oral and written communications with teachers, substitutes, and principals to include administering employment status and termination documents e.g., substitute performance appraisals and administrator feedback
• Coordinates with Finance personnel to ensure accurate sub pay receipts and leave reconciliation
• Monitors Substitute scheduling system for accurate data/scheduling, adjusts as needed
• Communicates resources and training opportunities to substitutes
• Provides substitute metrics

MARGINAL JOB FUNCTIONS:

• Performs routine word processing activities related to departmental functions
• Opens, sorts, and distributes incoming mail, and/or prepares outgoing mail as required
• Performs a variety of duties using different types of office equipment
• Maintains HR office filing systems in accordance with state and federal laws
• Participates in various Admin committees as assigned by the Human Resources Director
• Performs other duties as assigned

MINIMUM QUALIFICATIONS:

EDUCATION:
High School diploma or GED equivalent required
Bachelor's degree in Human Resources or related field preferred

EXPERIENCE:
Two years administrative experience required
Full cycle Human Resources experience is preferred

KNOWLEDGE, SKILLS AND ABILITIES:

• Familiarity with Human Resources policies and procedures
• Knowledge of and demonstrated successful experience in human relations and communications
• Proficient in Microsoft Outlook, Word and Excel
• General office experience with strong attention to detail
• Strong organizational skills
• Ability to greet public in a courteous and professional manner
• Considerable knowledge of computer equipment and related software utilized within the Human Resource Department
• Ability to compile and analyze statistical reports
• Ability to handles confidential information in a discreet and professional manner
• Ability to mediate and resolve interpersonal conflicts
• Ability to work independently on major assignments
• Ability to operate standard office equipment, performing a wide range of office management tasks independently
• Ability to follow oral and written instructions
• Ability to communicate effectively verbally and in writing, including public speaking
• Ability to make decisions and problem solve under pressure

SCOPE OF INTERPERSONAL CONTACTS:

• Substitutes
• Administrators
• Supervisors
• All departments
• Office staff at each campus
• Volunteers
• Other agencies including Academy District 20
• Visitors to the school

Contacts are generally of a nature requiring disseminating and discussing routine information.
Contacts involve employee issues and are sensitive in nature requiring a high degree of professionalism and confidentiality.

WORK ENVIRONMENT:

• Work is generally performed within a standard office environment.
• Required to work normal business hours and additional hours as needed for substitute coordinating

PHYSICAL DEMANDS:
The following are some of the physical demands commonly associated with this position.  They are included for informational purposes and are not all inclusive.

• Typical demands require the employee to:
  • Frequently use eye, hand, and finger coordination to enable the use of a computer, other office equipment, and writing utensils
  • Spend majority of work hours sitting and occasionally stand, walk, or drive while performing job duties.
  • Frequently be involved in verbal and auditory interaction both interpersonally and through communication devices
  • occasionally lift/carry burdens weighing up to 30 lbs.

COGNITIVE FUNCTIONS:
The following are some of the cognitive functions commonly associated with this position. They are included for informational purposes and are not all-inclusive:

The staff member may be required to analyze, communicate, compare, compile, compute, coordinate, copy, evaluate, instruct, negotiate, synthesize, reason, and us

BENEFITS: 0.5 to 1.0 FTE:
The Classical Academy offers competitive pay and a robust total compensation package including:

• MEDICAL INSURANCE: There are three options for Medical coverage, including an HSA option; as well as access to OneMedical for eligible staff members who elect a TCA Medical plan. The Classical Academy (TCA) makes a monthly contribution toward your medical premiums as an employee.
• DENTAL INSURANCE: Dental insurance is offered through Delta Dental of Colorado. TCA makes a monthly contribution toward the premium for this benefit
• LIFE INSURANCE/LTD: Employees are provided a $25,000 group term life insurance through The Standard Life Insurance Company and offers Long-term Disability coverage as well. TCA pays the full cost of group term life insurance and long-term disability benefits. Accident and hospital indemnity plans are also available to employees through The Standard, for an additional cost.
• RETIRMENT PLAN: Administered by Colorado PERA, this is a tax deferred retirement account to which you contribute 11% of your monthly earnings. TCA contributes 20.9% to the PERA pension trust fund on your behalf.
• VOLUNTARY VISION INSURANCE: EyeMed is the voluntary vision program available to TCA employees.
• WELLNESS PROGRAM: A voluntary wellness program though Orriant is offered in which employees are eligible to earn an incentive of up to $150 for participation AND achievement of wellness activity goals
• RETIREMENT OPTIONS: Employees may elect to participate in deferred income for retirement purposes: PERA Plus 401(k) through Empower
• MEDICAL and DEPENDENT CARE FLEXIBLE SPENDING ACCOUNT: This account allows employees to save money for unreimbursed medical expenses or dependent care expenses to be used within the plan year (July to June) on a tax-exempt basis.  This reduces your taxable income.
• TIME OFF COMPENSATION: An employee with 0.5 to 1.0 FTE will receive Staff Leave and Personal Leave. For positions less than 1.0 FTE, leave time will be prorated based on FTE. Our leave program is fully compliant with the Colorado Healthy Families Workplace Act.
• PRIORITY ENROLLMENT STATUS: Children of staff members 0.4 FTE and above receive priority enrollment of their child/children at The Classical Academy.
• Ongoing Professional Development Opportunities
• Staff Appreciation Meals and Events

Conditions of Employment:
Per the Immigration Reform and Control Act of 1986, the selected applicant shall be required to verify, within 72 hours of employment, her/his legal right to be employed in the United States.

The Classical Academy does not discriminate on the basis of age, race, religion, national origin, disability, gender, or any other protected status in its educational programs and activities (including employment and application for employment).