Accounts Receivable Admin

Temporary Living.

Lasting Impressions. 

Are you an experienced Accounts Receivable professional with 2-4 years of hands-on expertise ready to step in to a key role on a high-preforming team? We're excited to welcome someone who's ready to contribute, collaborate, and thrive. Apply now 

A corporate apartment is rented to an individual or company for a short-term length of time. Corporate apartments are utilized for various reasons, including relocation, temporary job assignments, individuals in between homes or that have been displaced from their homes due to natural disasters. 

Part of our vision to create an extraordinary experience and fulfilling the interim housing needs of our clients in Personalized, Innovative, and Dedicated way. 

Why Work for CWS Corporate Housing? 

CWS Corporate Housing offers comprehensive benefits (medical, dental, health savings account, 401(k), life insurance, Employee Assistance Program, Short-Term and Long-Term Disability), professional development, and a supportive environment. Paid holidays with your birthday as a holiday, fitness reimbursement, and so much more. Our unique BRIDGE program is designed to recognize volunteerism and encourage growth, leadership, creativity, and community involvement amongst our teams and to give back.

Job: Accounts Receivable Administrator

Work Location: Round Rock, Texas 

FLSA Status: Hourly; Non-Exempt

Reports to: AP/AR Manager 

Positions(s) Supervised: None

Responsibilities:

The position is responsible for the receipt and processing of all account receivables including special billing, posting deposits and credit card funds, and maintaining the accuracy and timeliness of all data entry related to receivables.  All collections and reporting/filing of sales tax for multiple states, counties, and local jurisdictions. This position also handles the inventory of all marketing items to include shipping, reconciling, and billing.

• Process and approve all credit checks for new vetted company clients to determine credit limit for each client and maintain and track credit information on a regular and recurring basis
• Complete the data-entry of transfers and unit moves by entering into the operational database, OSCAR to ensure correct billing and accounting information
• Research and provide all necessary information for financial auditors during regular company audits
• Provide support during month end financial review for markets, as requested 
• Maintain marketing inventory to include shipping of materials to markets, invoicing markets, and reconciling physical inventory count back to general ledger
• Backup to the AP/AR Manager on an as needed request
• Generate and send client invoices for payment each month
• Create general invoicing for all appropriate clients for the current and following month in a timely and accurate manner
• Process all checks received via mail, make copies of each check, run through the check scanner, and input receivable information such as rent received into the company database, Oscar   
• Process all credit card charges:
  1. pull credit card report indicating which cards to charge on which dates 
  2. select cards to charge and create batches to determine approved and declined transactions
• Process all ACH payments
• Collect client payments for rent, refundable security deposits and all other receivables 
• Maintain and update special billing spreadsheet for specific clients, ensure aging is accurate, and follow each client's specific instructions for special and unique billing
• Apply late fees to appropriate clients, as indicated on each client's contract agreement 
• Generate and process client refunds and credit reservations in a timely and accurate manner
• Monitor past due and outstanding receivables, research collection status and follow accounting procedure to complete any write-offs, as necessary 
• Develop a system to collect payments and initiate efforts to collect all payments in a timely manner 
• Inform Vice President of Finance and Accounting of any past due payments uncollected that will be transferred to collection agencies for processing
• Filing all monthly, quarterly, and annual sales tax returns, timely and accurately
• Researches any new tax jurisdictions for rates and filing requirements
• Researches and updates any existing sales tax rates in accounting system and notifies markets of total rate amounts to charge
• Prepare and reconcile accurate entries of Accounts Receivable with the general ledger analysis of accounts, including adjustments 
• Process and balance journal entries at the end of each month and accrue for any differences 
• Reporting-Complete and ensure that all monthly financial reporting is accurate and timely on a regular and scheduled basis.
• Create and generate custom reports for special billing, specific clients, and requested reports for management upon request
• Investigate and resolve client discrepancies and issues and answer all inquiries from clients promptly and tactfully
• Maintain relationships with clients and internal team to ensure the highest level of customer service when conducting all duties by means of phone, email, mail, and in-person communications
• Maintain confidentiality of financial and client information
• Other duties as assigned 

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of this position, other duties and responsibilities may apply or change at any time with or without notice. 

Hours Worked: Monday-Friday: 8:30am-5:30pm

Education/Certification: Bachelor's degree in accounting preferred, and/or 2-4 years' experience would be equivalent. 

Experience Preferred:  Strong computer skills particularly in Microsoft Office Suite applications such as Outlook, Word, Excel, PowerPoint and smart phone technology. Knowledge of general bookkeeping procedures and accounting principles, experience and knowledge of regulatory accounting standards and compliance. 

Requirements: Ability to pass background, drug and driving record check annually, as per company policy and guidelines. Must maintain a valid and unexpired driver's license that meets company driving standards and maintain current automobile insurance and registration.

CWS Corporate Housing is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.