Front Desk Assistant

4 days ago

Bloomfield Hills, Michigan, United States St. Regis Full time

At St. Regis, we are seeking a highly-skilled and self-motivated front office worker to join our growing team. In this position, you will play a key role by performing various administrative and clerical tasks. You should be comfortable undertaking a variety of activities in the office, including filing, answering the phone, organizing documents, basic bookkeeping, and more. Reliability and a strong work ethic combined with great communication skills are a must, as well as familiarity with all necessary office equipment, software, and procedures.

Front Office Duties and Responsibilities

•    Greet clients and set a positive office atmosphere

•    Answer the phone, take messages, and redirect calls to appropriate offices.

•    Organize and maintain files and records; update when necessary

•    Create and maintain updated documents and spreadsheets

•    Oversee sorting and distribution of incoming mail

•    Prepare outgoing mail (envelopes, packages, etc.)

•    Operate office equipment, such as photocopier, printers, etc.

•    Organize bookkeeping and issue invoices/checks

•    Record meeting minutes and dictations

•    Perform inventory of office supplies and order what is needed

Front Office Requirements and Qualifications

•    High school diploma or equivalent

•    Successful work experience in a front office setting or in another clerical position

•    Strong working knowledge of office procedures and basic accounting principles

•    Ability to effectively use and maintain office equipment

•    Solid knowledge of Microsoft Office

•    Outstanding communication skills

•    Great organizational and multitasking abilities

Nice to Have

•    Associate's degree preferred

•    Excellent typing skills with experience taking dictations a plus

For nearly 60 years the family of St. Regis Catholic Parish has helped people to center their lives on Jesus Christ. Our platform serves as a means to communicate with our parish family, individuals, and families searching for a parish home. Our parishioners work together to build a friendly, welcoming and caring community that serves its members and provides outreach to the local community, and globally.

We are an equal opportunity employer and prohibit discrimination/harassment with regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

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