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Administrative Assistant

5 hours ago

San Francisco, California, United States Structure Properties, Inc. Full time

Job Summary

We are seeking a dynamic and highly organized Administrative Assistant to join our team In this vital role, you will serve as the backbone of our office operations, providing essential support to ensure smooth daily functions. Your energetic approach and attention to detail will help streamline administrative processes, enhance customer interactions, and maintain an efficient workplace environment. This paid position offers an exciting opportunity for someone eager to grow their office management skills while contributing to a vibrant team.

Responsibilities

  • Manage front desk duties, greeting tenants, visitors and vendors with professionalism
  • Handle data entry tasks using Microsoft Office, Google Workspace, and other office software with precision
  • Maintain organized filing systems, both physical and digital, ensuring quick retrieval of documents
  • Distribute incoming mail and labeled incoming packages accordingly
  • Assist with calendar management, scheduling appointments, meetings, and reminders for staff and management
  • Provide exceptional customer service by addressing inquiries promptly and professionally
  • Support office management activities including supply inventory, equipment maintenance, and general administrative support
  • Coordinate with team members to ensure efficient office operations and uphold excellent phone etiquette

Skills

  • Proven experience in office administration or clerical roles with strong organizational skills
  • Proficiency in Microsoft Office Suite (Word, Excel) and Google Workspace tools
  • Excellent communication skills (English)
  • Strong phone etiquette and experience managing multi-line phone systems
  • Ability to perform data entry accurately
  • Knowledge of front desk operations, customer service principles, and office management best practices
  • Demonstrated ability to multitask effectively while maintaining professionalism under pressure
  • Experience in Property Management, Real Estate and/or Hospitality, a plus

Join us in creating a welcoming environment where organization meets excellence This role is perfect for someone passionate about supporting teams through effective administrative practices while delivering outstanding customer support. We value proactive individuals who thrive in busy settings and are eager to contribute their skills to a collaborative workplace.

Job Type: Full-time

Pay: $ $22.00 per hour

Benefits:

  • Dental insurance
  • Employee discount
  • Flexible spending account
  • Health insurance
  • Life insurance

Experience:

  • Administrative: 2 years (Required)

Ability to Commute:

  • San Francisco, CA Required)

Work Location: In person