DOT Compliance Manager

Job Title: DOT Compliance Manager

Status: Exempt

Reports to: COO / Safety & HR Leadership

Role Purpose

The DOT Compliance Manager is responsible for overseeing all aspects of federal, state, and company

compliance related to drivers, vehicles, and operations. This position ensures GCT remains fully compliant with

FMCSA guidelines, DOT regulations, and internal policies. The role requires strong attention to detail, excellent

organizational skills, and the ability to enforce compliance standards in a professional, constructive manner.

Key Responsibilities

Driver Qualification & Monitoring

• Maintain and monitor all Driver Qualification (DQ) files, ensuring documents are current and complete (CDL,

Medical Certificates, MVRs, background checks, etc.).

• Track expiration dates and proactively notify staff and drivers when renewals are due.
• Ensure corrective action is taken promptly for any non-compliance issues.
• Conduct regular audits of driver records for accuracy and compliance.

Hours of Service & Safety Monitoring

• Oversee Hours of Service (HOS) compliance through electronic logging device (ELD) systems (Motive or

similar).

• Monitor for violations, trends, and potential risks; provide coaching and corrective actions.
• Serve as point of contact for roadside inspections, DOT audits, and safety reviews.

Fleet & Vehicle Compliance

• Maintain accurate vehicle maintenance files in compliance with FMCSA requirements (inspection reports, repair

logs, DVIRs).

• Ensure IRP (International Registration Plan) and IFTA (International Fuel Tax Agreement) filings are accurate

and submitted on time.

• Coordinate with Maintenance and Dispatch to ensure out-of-service vehicles are tracked and repaired

appropriately.

Drug & Alcohol Program Management

• Administer and monitor compliance with GCT's DOT-required drug and alcohol policy.
• Coordinate and track all required testing (pre-employment, random, post-accident, reasonable suspicion,

return-to-duty, and follow-up).

• Manage documentation of refusals, positives, and completion of required SAP programs.
• Provide training to supervisors on recognizing reasonable suspicion and proper reporting protocols.
• Serve as primary contact for auditors regarding drug & alcohol testing compliance.

Compliance Oversight & Training

• Stay up to date with FMCSA, DOT, and state-level regulatory changes and communicate updates to leadership

and drivers.

• Assist in developing and delivering compliance training programs for drivers and staff.
• Act as a liaison during compliance audits, ensuring timely submission of required documentation.
• Partner with HR and Safety to manage noncompliance incidents, corrective actions, and progressive discipline

when required.

Requirements

• Minimum 3 years' experience in DOT/FMCSA compliance, fleet operations, or related field.
• Strong knowledge of FMCSA, DOT, IFTA, IRP, and Hours of Service regulations.
• Experience administering drug & alcohol programs (randoms, post-accident, refusals, SAP process).
• Familiarity with drug/alcohol testing vendors and clearinghouse requirements.
• Experience managing driver files, HOS monitoring, and vehicle maintenance records.
• Proficiency with compliance platforms and ELD systems (Motive or similar).
• Highly organized, detail-oriented, and capable of managing multiple priorities.
• Strong communication and interpersonal skills to engage drivers, staff, and regulatory agencies.
• Ability to handle confidential information and sensitive compliance issues.

Working Conditions

Office-based role with regular interaction with drivers, HR, dispatch, and maintenance teams. Occasional field or

site visits for inspections, audits, or driver coaching. Standard Monday–Friday schedule with flexibility for urgent

compliance needs.