Business Coordinator I

Job Title

Business Coordinator I

Agency

Texas A&M University

Department

Athletic Director

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service

Who We Are

Texas A&M Athletics department is committed to building champions through academic achievement, athletic excellence, and national recognition of student-athletes, teams, and programs. We are a proud member of the Southeastern Conference, with more than 650 Texas A&M student-athletes competing at the NCAA Division 1-A level in 20 varsity sports .

What We Want

The Business Coordinator I, under general supervision, provides support and coordination of a variety of business activities requiring independent judgment, including reviewing business documents and assisting in developing, monitoring, and reporting accounts and budget data as directed by supervisor.

What You Need To Know

Salary: Commensurate based on selected candidates experience.

Cover Letter/Resume: A cover letter and resume are strongly recommended and will help in our review. You may upload them on the application under the CV/Resume section.

Additional Details: May be required to work weekends, nights, and/or holidays.

Responsibilities

Travel:

• Coordinates and manages the travel reconciliation process through Emburse for assigned teams or units. Audits and provides initial approval on each Emburse report as it is submitted by traveler to ensure that the report is in accordance with State, NCAA, and Texas A&M rules and regulations. Provides input on policies and procedures as they relate to athletic department travel. Proposes solutions for travel related issues as they arise. Serves as a liaison with Financial Management Operations in regard to travel related issues. Trains new staff on the functionality and usage of Emburse. Assists with the annual Travel planning process for assigned teams. Processes NCAA and SEC travel reports as required for reimbursement.

Accounts payable:

• Processes, codes, and verifies receipts on all transactions in AggieBuy including non-po invoices and purchase orders for assigned teams or units. Reviews and audits invoices for accuracy, tax removal, and other requirements prior to processing in AggieBuy. Processes payment by purchasing card for all invoices that are provided to the athletics internal operations office. Proposes solutions to routine financial problems.

Payment cards:

• Oversees athletics Payment Card process for assigned teams or units to verify that all university, state, NCAA and SEC regulations are followed. Implements and coordinates purchasing activities. Coordinates with coaches and staff to ensure that all receipts and transactions are accounted for prior to month end. Reviews and audits each payment card transaction and statement to verify that proper internal accounting system (CYMA) codes have been applied accurately

Marketplace:

• Creates stores in the TAMU Marketplace through Touchnet as requested by units throughout the athletic department. Ensures accurate and timely reporting of revenue to constituents as requested or required.

Compliance:

• Maintains continual and thorough familiarity with all applicable NCAA, Conference, and University rules and regulations. Establishes and ensures communication and enforcement of rules and regulations concerning student-athletes: conduct, appearance, road games, punctuality, and other areas as deemed appropriate.

Qualifications

Required Education & Experience:

• Bachelor's degree or equivalent combination of education and experience.
• Two years of related experience in general office, accounting, or personnel operations.

Knowledge, Skills, and Abilities:

• Knowledge of word processing and spreadsheet applications.
• Interpersonal and communication skills.
• Planning and organizational skills.
• Ability to provide technical support for athletic sporting events may be required.
• Ability to work flexible hours (night, weekend, and holiday).
• Ability to multitask and work cooperatively with others.

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts , and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
• Automatic enrollment in the Teacher Retirement System of Texas
• Health and Wellness: Free exercise programs and release time
• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
• Educational release time and tuition assistance for completing a degree while a Texas A&M employee
• Living Well, a program at Texas A&M that has been built by employees, for employees

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume' or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.