Payroll Manager

Who We Are

European Wax Center, Inc. (NASDAQ: EWCZ) is the largest and fastest-growing franchisor and operator of out-of-home body waxing services with over 1,000 locations in the United States. What sets us apart is our unique combination of philosophy, exceptional service, proprietary products, and a comfortable, consistent guest experience. Together, these elements have established EWC as the leader in the beauty and waxing services category.

We're backed by a strong, well-established team supporting every function of the business — including marketing, technology, accounting, finance and more — all working together to empower our franchisees and elevate the brand.

Our corporate headquarters are based in Plano, Texas, just steps away from Granite Park's Boardwalk's restaurants, shops and hotels. We're in office Monday through Thursday and enjoy remote Fridays, giving us a great balance of in-person collaboration and focused flexibility.

Our Vision

Our Vision is to become an iconic brand that delivers profitable growth without compromising our authentic culture.

About The Role

This role reports directly to the Chief Accounting Officer, Sr. Vice President + Controller and has primary responsibility for processing and recording Payroll for the corporate office and corporate owned centers. This position will manage the payroll process and related reconciliations.

A Day in the Life

• Manages and reviews day-to-day responsibilities of the entire Payroll Administration including multi state payroll taxes and reconciliation of bank activities.
• Prepare and review weekly and bi-weekly payrolls using our 3rd party payroll vendor ADP. Payrolls include hourly and salary wages, overtime, bonuses, tips, stock compensation, allowances/special stipends, tax deductions as well as insurance and 401K deductions.
• Ensure payroll and related tax liabilities are paid timely and in accordance with regulatory deadlines.
• Prepare, process and reconcile payroll related to vesting of stock compensation, including timely payment of tax liability and share transfers from Certent to Fidelity.
• Timely and accurate processing of terminations, bonus calculations and manual checks as needed.
• Prepare and record weekly and bi-weekly payroll activity via journal entry from ADP into NetSuite accounting system.
• Reconcile 401K payroll deductions and Company match to Fidelity 401K plan, process funding of 401K deduction.
• Reconcile health insurance deductions to insurance invoices monthly and allocate expense to cost centers. Includes reconciliation of HSA deductions and match.
• Reconcile COBRA payments to insurance coverage.
• Reviews monthly, quarterly, and annual payroll tax filings.
• Reconcile the payroll system to the general ledger; identify any differences and assists with the resolution/recording of corrections.
• Reviews all changes made to the payroll system for completeness and accuracy.
• Responsible for and manages workers' compensation audits, includes resolution of auditor inquiries and evaluate findings.
• Analyzes and provides written explanations of variances of payroll and related expenses and accrued compensation.
• Assists with the annual 401K audit.
• Ensures that all inquiries received by the payroll team are responded to in a timely manner.
• Identifies and implements changes in processes to enhance internal controls related to payroll processing.
• Supports audit-related requests surrounding internal control processes and financial statement activity/related balances.
• Special projects and analysis as required.

What Sets You Apart

• Payroll processing expert – this is a hands-on role where the ideal associate will possess a complete and in-depth understanding of all payroll and related activities.
• Possess strong federal and multi state payroll tax knowledge and ability to apply to current and future employee base.
• Advanced knowledge of 3rd party payroll processing systems, such as ADP Workforce Now.
• Previous experience processing stock compensation, RSU's and stock options.
• Intermediate MS Excel background.
• General ledger and subledger reconciliation experience incorporating third party support and the ability to explain differences.
• Knowledge of accounting principles, including accrual-based accounting and IRS taxing requirements.
• Highly collaborative – Ability to work effectively with diverse operating styles and expectations among functional leaders. A proven leader that fully embraces the EWC culture.
• Excellent written and verbal communication skills. Ability to build and maintain a sustainable relationship of trust with peers, department leaders and franchisees, which is established and maintained through a clear, timely, accurate, responsive, and professional communication style.
• Involved operating style – A highly engaged, roll-up the sleeves, participative management style. Someone comfortable working within a flat organization and getting into details.
• Agility and Flexibility – Ability to respond quickly to shifting priorities and ability to handle multiple projects simultaneously to meet deadlines.
• Results orientation – An energetic, positive, upbeat, highly respectful associate with the intellect, horsepower, and personality to implement "best practices" and continuously push the Company to improved performance. A strong self-starter with a real sense of urgency.
• A respected, valued team player – A highly collegial, "team-first," hands-on manager with good listening skills and the ability to quickly adapt to, be accepted by, and interrelate with the organization at all levels.
• An honest and forthright individual – A trustworthy colleague with unquestioned ethics and business integrity whose personal values, reputation, and management style will ensure a successful near- and long-term career with the Company.
• Passion for the brand and opportunity – The team culture is equally focused on delighting the customer as it is on creating a great environment for management and associates. The pursuit of financial success is not at the expense of corporate values and associate engagement. The successful candidate must share in this belief and bring experiences that contribute to that healthy culture.

Education And Experience

• Certified Payroll Processor preferred.
• Associates degree in Accounting or equivalent experience working with multi state payroll.
• Minimum of 5 years of progressive, relevant experience.

*This role is not eligible for visa sponsorship*

European Wax Center is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability status, protected veteran status, or any other characteristic protected by law.

This job description is a general description of essential job functions. It is not intended to describe all duties someone in this position may perform. All employees of EWC and operating subsidiaries are expected to perform tasks as assigned by supervisory/management personnel, regardless of job.