Administrative Assistant 27-28

1 week ago

Grand Rapids, Michigan, United States Forrest Solutions Full time

Location:
Grand Rapids, MI

Job Type:
Full-time (Mon-Fri, 8am-5pm)

Salary:
$27-$28/HR

Are you looking to join one of the world's leading professional services firms? We are seeking a skilled and proactive
Administrative Assistant
to provide comprehensive support to our Office Managing Partner (OMP) and Local Events Services Team. This role requires a high level of attention to detail, strong organizational skills, and the ability to handle multiple tasks simultaneously.

Responsibilities

Executive Support

  • Serve as primary on-site admin for the Office Managing Partner, managing calendar, inbox, travel, and expense reporting
  • Coordinate meetings, conference calls, and internal events
  • Prepare reports, format documents, and assist with LinkedIn/profile updates
  • Distribute monthly office newsletters and marketing communications
  • Track time and support CPA/CPE tasks and other OMP initiatives
  • Liaise with clients, schedule restaurant reservations, and arrange gifts as needed
  • Provide light tech troubleshooting and document e-signature support

Event Support

  • Assist in planning, coordinating, and executing internal and off-site events
  • Attend vendor calls and handle catering, vendor escorts, and Certificates of Insurance
  • Book venues, assist with restaurant reservations, send calendar invites, and register guests
  • Perform site visits, coordinate event logistics, and ensure setup is aligned with plans
  • Manage catering orders and track event invoices/records
  • Act as on-site point of contact during events and coordinate with facility and hospitality teams

Qualifications

  • Previous experience in an administrative or executive support role
  • Proficient in Microsoft Office (Outlook, Word, Excel)
  • Friendly, polished, and professional with strong communication skills
  • Strong attention to detail, ability to multitask, and commitment to confidentiality
  • Positive attitude and team-first mindset

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran

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