Workforce Fiscal and Procurement Manager

Posting Summary

Working Title

Workforce Fiscal and Procurement Manager

Role Title

General Administration Supervisor I/Coordinator I

Role Code

19221

FLSA

Nonexempt

Pay Band

4

Position Number

293R0329

Agency

Virginia Peninsula Community College

Division

Virginia Peninsula Community College (Div)

Work Location

Hampton - 650

Hiring Range

$58,000-$70,000

Emergency/Essential Personnel

No

EEO Category

B-Professional

Full Time or Part Time

Full Time

Does this position have telework options? -Telework options are subject to change based on business needs-

No

Does this position have a bilingual or multilingual skill requirement or preference?

No

Work Schedule

Monday through Friday 8am to 5pm. Occasional evening and weekend hours may be required.

Sensitive Position

No

Job Description

Virginia Peninsula Community College is a two-year institution of higher education established as a part of a statewide system of community colleges. It primarily serves the residents of the cities of Hampton, Newport News, Poquoson, and Williamsburg, and the counties of James City and York.

The Workforce Fiscal and Procurement Managersupport the financial integrity and operational efficiency of Workforce Development programs by overseeing procurement activities, grant compliance, and financial reporting.

This role is responsible for executing day-to-day fiscal and procurement operations specific to workforce-related funding, including federal, state, and local grants. Key duties include vendor coordination, contract and purchase order management, grant budget monitoring, audit preparation, and ensuring all financial activities align with institutional policies and external funding requirements.

This position plays a critical role in ensuring timely and compliant use of workforce development funds, collaborating with internal departments, external partners, and stakeholders to support the delivery of employment and training programs.

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications

Knowledge:

• Considerable knowledge of state procurement, budget and finance policies, procedures, and systems.
• Considerable experience in a position performing financial analysis.
• Familiarity with purchasing and audit standards.
• Working knowledge of Vendor performance management and strategic sourcing.
• Working knowledge of contract drafting, negotiation and life cycle management. Skills
• Adaptable to effectively communicate with various levels of management, members of the campus community, and other state agencies.
• Effective communication skills (written and verbal) and attention to details.
• Strong proficiency in using spreadsheets to analyze, summarize, and report data.
• Microsoft Office (Word, Excel, PowerPoint, and Outlook), with advanced level skills in Excel.
• Strong proficiency using Microsoft Excel to include accurate data entry and proficiency with spreadsheets and other financial software.

Skills

• Adaptable to effectively communicate with various levels of management, members of the campus community, and other state agencies.
• Effective communication skills (written and verbal) and attention to details.
• Strong proficiency in using spreadsheets to analyze, summarize, and report data.
• Microsoft Office (Word, Excel, PowerPoint, and Outlook), with advanced level skills in Excel.
• Strong proficiency using Microsoft Excel to include accurate data entry and proficiency with spreadsheets and other financial software.

Ability:

• Develop procurement plans and recommend improvements to purchasing workflows.
• Synthesize substantial amounts of data into easily understood financial reports.
• Manage multiple tasks and deadlines and provide strong customer service.
• Create and maintain good working relationships with a variety of diverse internal and external team members.
• Work independently and work cooperatively in a diverse and high-volume environment.
• Work at all campus locations.

Required:

• Considerable experience in a position performing financial analysis.
• Experience with financial management and reporting results and brief management.
• Experience in e-procurement and financial systems or software.
• Experience with higher education institution accounting policies and procedures
• Higher Education experience or experience managing programs requiring detailed analysis.
• Prioritize and manage large volumes of work to anticipate and meet deadlines.
• Experience using Experience using accounting systems and procurement systems.
• Demonstrated experience performing financial analysis, reconciliations, and dispute resolution.
• Demonstrated experience creating financial reports by gathering, analyzing, summarizing, and interpreting data.

Additional Considerations

• Familiarity with College and Departmental Budget, Grant and Procurement policies and procedures.
• Experience in a comparable position at a public institution, community college, or university.
• Knowledge of working rules and procedures in the public sector (e.g., government agency or higher education) for reconciliations, purchasing, general accounting, payroll, personnel, and travel.
• This is a full-time restricted classified position. Continuation of employment is based on funding availability.
• This position is designated as a Campus Security Authority. All employees are responsible employees and mandatory reporters.

Operation of a State Vehicle

No

Supervises Employees

No

Required Travel

Minimal travel required.

Posting Detail Information

Posting Number

CLS_4157P

Recruitment Type

General Public - G

Number of Vacancies

1

Position End Date (if temporary)

Job Open Date

11/18/2025

Job Close Date

12/01/2025

Open Until Filled

No

Agency Website

Contact Name

Brian Baines

Email

Phone Number

Special Instructions to Applicants

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link:

Additional Information

Background Check Statement Disclaimer

The selected candidate's offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth's Statement of Economic Interest. For more information, please follow this link:

EEO Statement

The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.

ADA Statement

The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.

E-Verify Statement

VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.