Executive Assistant

Date Posted: 11/11/2025

Hiring Organization: Rose International

Position Number: 492315

Industry: Insurance

Job Title: Executive Assistant

Job Location: New York, NY, USA, 10010

Work Model: Hybrid

Work Model Details: 3/2 Hybrid Schedule T, W, TH onsite

Shift: M-F

Employment Type: Temporary

FT/PT: Full-Time

Estimated Duration (In months): 6

Min Hourly Rate($): 29.00

Max Hourly Rate($): 32.00

Must Have Skills/Attributes: Administrative, Calendar Management, Travel Arrangements

Experience Desired: Administrative experience supporting a senior level executive in a corporate environment (5 yrs)

Required Minimum Education: High School Diploma or equivalent

Preferred Education: Bachelor's Degree

**C2C is not available**

Job Description

• Fingerprinting will be required as part of the background check process

Summary
This Executive Assistant position will provide comprehensive administrative support to three Executive Officers. This individual must effectively work with Senior Executives, their Executive Assistants, team members within and outside the department, employees throughout the company, as well as with external business partners and contacts

This position requires excellent organizational and communication skills, strong attention to detail, the ability to multitask and meet demanding deadlines, being flexible as priorities change, and having discretion in handling confidential information.

The person in this position will work in a fast-paced environment supporting multiple team members and handling various requests simultaneously. The ideal candidate is proactive, engaging, organized, and a team player.

Education / Experience Requirements

• Bachelor's Degree preferred
• 5 years administrative experience supporting a senior level executive in a corporate environment

Required Skills

• Detail oriented with strong follow-up and organizational skills
• Motivated, self-starter who can anticipate and proactively address issues
• Ability to multi-task and set priorities; flexibility in a fast-paced corporate environment
• High level of professionalism with strong interpersonal skills
• Demonstrates initiative, exercises good judgment, and makes appropriate decisions
• Excellent written and verbal communication skills
• Team player and department ambassador
• Demonstrates solid problem-solving skills
• Polished and professional always
• Dependable and flexible, willing to respond to occasional high priority items after business hours
• Ability to maintain confidentiality and accuracy of data
• Proficiency with Microsoft Word, PowerPoint, and Outlook

Responsibilities

• Manage calendar and daily priorities for executives, including heavy calendar/meetings coordination
• Handle all aspects of administrative support in a timely and professional manner
• Handle travel arrangements and travel expense reports
• Answer, direct, and screen telephone inquiries and meeting requests
• Plan and coordinate meetings, conferences, and conference calls (both on-site and off-site), with high attention to detail and follow-up
• Coordinate all meeting materials for executives
• Liaise within the department, across the organization and with external partners, including other Executive Assistants
• Maintain supplies and handle other administrative duties as assigned
• Greet executives' guests and escort them to and from meetings
• Review and/or revise memos, letters, presentations and reports on behalf of executives
• Provide back-up administrative support for other Executive Assistants within Risk Management to ensure coverage during business hours
• **Only those lawfully authorized to work in the designated country associated with the position will be considered.**
• **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client's business needs and requirements.**

Benefits
For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website.

California Pay Equity
For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.

Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.
If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department.
Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/