Human Resources Coordinator

HUMAN RESOURCES COORDINATOR 

Employment Type 

Full-time 

FLSA Status 

Exempt  

Department 

Human Resources  

Reports To 

Director of Human Resources  

Direct Reports 

None 

Location 

Indianapolis, IN | Onsite (remote/hybrid based on experience) 

Work Schedule 

8:00 AM - 5:00 PM (core working hours 9:00 AM - 4:00 PM) 

WHO WE ARE 

When you choose to work at August Mack, you are joining a company of professionals dedicated to expertise, innovation, and commitment and making a lasting impact. Our commitment extends beyond the company to our employees, clients, and the communities we serve. We invest in our team by providing comprehensive training, mentoring, and clearly defined career paths to empower individuals to build skills, gain valuable experience, and grow within their careers. With over 200 professionals and growing, our diverse team brings expertise in geology, engineering, environmental science, chemistry, health and safety and more. We are client-focused and strive to be leading experts in our field. Our mission is to provide expertise, innovation, and commitment in everything we do, and we live out this mission every day. 

WHO YOU ARE 

You are a detail-oriented and proactive HR professional who thrives in a fast-paced environment and is passionate about delivering a seamless HR experience. You communicate clearly, and you're comfortable navigating HRIS platforms to manage payroll, employee records, and onboarding processes. You're highly organized, able to manage multiple priorities, and committed to maintaining confidentiality and data integrity. You build trust with employees and managers alike, and you take pride in fostering a positive workplace culture through thoughtful engagement initiatives and collaborative partnerships. 

JOB SUMMARY 

The HR Coordinator serves as a trusted advisor to Hiring Managers by supporting recruitment efforts, processing payroll changes, and enhancing employee engagement across the organization. This role partners with managers to identify staffing needs, coordinate hiring activities, and ensure accurate payroll processing through ADP Workforce Now. The HR Coordinator also fosters a positive workplace culture by organizing company news, internship programs, and engagement initiatives, while providing general HR support including onboarding facilitation, offer letter preparation, background checks, and employee record maintenance. The ideal candidate is detail-oriented, proactive, and committed to delivering a seamless HR experience. 

ESSENTIAL FUNCTIONS 

• Support managers in identifying staffing needs and developing recruitment strategies that align with departmental goals.
• Create and update job postings, descriptions, and interview materials to ensure consistency and clarity across hiring processes.
• Source candidates, manage talent pipelines, and coordinate interviews to support timely and effective hiring decisions.
• Represent the company at career fairs and recruiting events to attract top talent and promote employer branding.
• Process employee lifecycle changes including new hires, promotions, transfers, and terminations in ADP.
• Review and approve employee timecards and maintain accurate payroll records and electronic files.
• Manage payroll-related updates such as garnishments, support orders, address changes, and tax setups to ensure accurate processing.
• Calculate and apply prevailing wage rates and shift differentials in accordance with company policy, labor standards, and Davis-Bacon Act requirements for federally funded or assisted projects.
• Coordinate monthly company news communications and employee engagement initiatives to foster a positive workplace culture.
• Manage internship and work-study programs, mentor/mentee pairings, and professional development memberships.
• Draft and issue offer letters, conduct background checks, and facilitate pre-hire onboarding including I-9 and E-Verify completion.
• Administer Predictive Index (PI) behavioral assessments and manage candidate and employee profiles in the PI portal.
• Maintain and update employee records in ADP and Vantagepoint to ensure data integrity and compliance.

CONFIDENTIALITY 

This position has access to confidential information. This information should not be shared or discussed outside of Human Resources and other Corporate or management personnel as needed. Maintaining confidentiality is essential.  

JOB SPECIFICATIONS 

Education: Bachelor's degree in Human Resources  

Experience: 1-2+ years of HR experience, including recruitment, payroll processing, employee engagement, and general HR support.  

KNOWLEDGE, SKILLS, AND ABILITIES 

• Foundational understanding of core HR laws and regulations, including FLSA, FMLA, ADA, COBRA, and other federal, state, and local labor and compensation laws. 
• Working knowledge of HRIS platforms, preferably ADP Workforce Now, for payroll processing, employee data management, onboarding, and offboarding.
• Effective communication skills and ability to clearly convey information to employees and managers verbally, in writing, and via presentation. 
• Detail-oriented with the ability to accurately process payroll, and general HR requests. 
• Highly organized with the ability to manage multiple HR processes and priorities simultaneously in a fast-paced environment.
• Ability to build effective relationships, establish trust, and collaborate with employees at all levels of the organization 
• Ability to maintain confidentiality and handle sensitive employee information with discretion and integrity. 

ADDITIONAL REQUIREMENTS 

• All positions require the completion of a successful background check, motor vehicle review, and pre-employment drug screen. 
• Employees must maintain an active cell phone to ensure availability for work.

PHYSICAL REQUIREMENTS  

• Prolonged periods of sitting at a desk and working on a computer (up to 8 hours per day). 
• Ability to occasionally stand, walk, bend, or reach for tasks such as filing and setting up orientation.
• Manual dexterity to operate standard office equipment, including computers, printers, copiers, and telephones.
• Visual acuity to read and interpret documents, spreadsheets, and computer screens.
• Hearing and speech clarity for in-person meetings, phone conversations, and presentations.
• Ability to lift up to 20 pounds occasionally.

JOB CONTEXT 

95% office (controlled environment), 5% travel (controlled environment) 

Occasional evening and weekend hours may be required for office travel, career fairs, and engagement activities. 

Positions can average up to 5 hours of overtime per week. More overtime may be required during peak periods. 

BENEFITS & PERKS 

• Health & Welfare: comprehensive benefits effective on your first day of employment
• Paid Time Off & Leave: generous PTO, including community service time off, 8 paid holidays, and paid parental leave
• Retirement Planning: 401(k) with company match
• Professional Development: Annual company reimbursement for one professional organization membership, one job-related external training, and one professional license or certification
• Community & Culture: team building activities, social events, and donation of time, service, and resources to local organizations

August Mack Environmental is an Equal Opportunity Employer.