Clinical Executive Assistant

8 hours ago

Meridian, Idaho, United States HAAS ASSOCIATES, DBA EverCare Mobile Health Full time $25 - $30

Clinical Executive Assistant / Scribe (In-Person)

Supporting Founder & CEO / Medical Director – EverCare Mobile Health

The Personal Assistant / Clinical Scribe works in person alongside the Founder & CEO / Medical Director of EverCare Mobile Health, providing hands-on support in clinical documentation, executive organization, and cross-business coordination.

This is a fast-paced, high-impact role for a motivated professional who thrives in both healthcare and administrative environments. You'll assist with real-time documentation in CharmEHR, manage executive priorities and communications, and help execute key initiatives that improve operational and clinical efficiency.

Key Responsibilities

Clinical Scribing & Documentation (CharmEHR)
  • Attend patient visits and scribe encounters directly into CharmEHR.

  • Document patient histories, assessments, and treatment plans with accuracy.

  • Upload and organize patient consents, medication lists, and supporting files.

  • Maintain and refine CharmEHR templates, macros, and smart phrases to streamline documentation.

  • Track medication updates, diagnoses, and follow-up needs.

  • Coordinate refills, lab communication, and facility messaging.

  • Prepare encounter data for billing readiness and provider review.

 Medical Director & Project Support
  • Assist the Medical Director with clinical and operational projects.

  • Draft, edit, and organize SOPs, protocols, and training materials.

  • Manage timelines, deliverables, and communications for ongoing initiatives.

  • Liaise with facilities, providers, and external partners as directed.

  • Support implementation of technology-driven process improvements and documentation optimization.

 Executive & Administrative Support (EverCare)
  • Manage and coordinate the CEO's calendar, meetings, and travel logistics.

  • Monitor and manage executive email inboxes, prioritizing communications and drafting replies.

  • Record meeting notes, track action items, and ensure follow-through.

  • Maintain organized digital files in Google Workspace and CharmEHR.

  • Draft correspondence, reports, and professional documents.

  • Handle all confidential information with professionalism and discretion.

 Executive Support Across Business Ventures
  • Provide administrative and scheduling support for the CEO's additional business ventures.

  • Coordinate shared calendars, meetings, and vendor communications.

  • Track priorities and deliverables across multiple entities.

  • Prepare summaries, spreadsheets, and reports for business initiatives.

  • Assist with correspondence, travel logistics, and document organization across ventures.

 Technology & Efficiency Focus
  • Act as a tech-forward assistant, using tools like AI, automation, and workflow software to improve documentation speed, organization, and productivity.

  • Identify opportunities to streamline repetitive tasks through AI-assisted drafting, scheduling automation, and smart document management.

  • Stay current on emerging healthcare and business technology that can enhance efficiency, accuracy, and scalability across operations.

Qualifications
  • MA or LPN strongly encouraged to apply.
  • Medical charting / EHR experience a must.
  • 2–4 years' experience in healthcare administration, medical assisting, or executive support.
  • Strong knowledge of medical terminology and behavioral-health documentation.
  • Excellent written communication, organization, and multitasking skills.
  • Tech-savvy with comfort adopting AI-enhanced and cloud-based tools.
  • Clean driving record and ability to travel to partner facilities and business sites as needed.
Key Traits
  • Detail-Oriented: Produces accurate, polished documentation and systems.
  • Tech-Forward: Leverages digital tools and AI to optimize workflows.
  • Proactive: Anticipates needs and takes initiative.
  • Organized: Keeps multiple priorities and entities running smoothly.
  • Professional: Handles sensitive information with integrity.
  • Adaptable: Moves quickly and easily between clinical, executive, and technology-enabled tasks.
Position Details
  • Type: Full-Time · In-Person (no remote option)

  • Location: Based in Idaho with travel to facilities and business sites as needed

  • Schedule: Monday – Friday, standard business hours

  • Compensation: $25 – $30 per hour DOE + potential performance bonuses

  • Reports To: Founder & CEO / Medical Director, EverCare Mobile Health

  • Tools: CharmEHR, Google Workspace, QuickBooks, , and AI-assisted productivity platforms



Compensation: $ $30.00 per hour

EverCare Mobile Health is a dedicated mental health agency specializing in long-term and residential care. We partner with independent living, assisted living, skilled nursing, memory care, group homes, HART homes, and other residential care settings. By working closely with these facilities, we enhance collaboration among care teams, provide accurate diagnoses, and implement evidence-based mental health treatments. Our mission is to improve quality of life, prolong independence, and reduce caregiver fatigue among both nursing staff and family members.

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