Administrative Coordinator

General Description:

The purpose of this class within the organization is to perform a variety of routine to complex administrative, secretarial and clerical work to maintain efficient and effective office operations. This class works under general supervision, independently developing work methods and sequences.

Minimum Education and Experience Requirements:

Requires High School graduation or GED equivalent supplemented by specialized courses/training equivalent to completion of one year of college in business or related field. Requires one year in administrative or clerical work or closely related experience. The equivalent combination of education and experience may be considered.

Special Certifications and Licenses:

Ability to become a South Carolina Notary. Ability to become NCIC certified.

Desirable Knowledge, Skills and Abilities:

• Considerable knowledge of secretarial and administrative practices and procedures.
• Proficient in Microsoft Office Suite, particularly Word and Excel.
• Knowledge of business English, spelling, arithmetic, and vocabulary.
• Knowledge of modern office practices, procedures, and equipment.
• Ability to comprehend, interpret and apply regulations, procedures and related information.
• Ability to apply responsible attention to detail as necessary in preparing reports and correspondence.
• Ability to prepare effective correspondence on routine matters and to perform routine office management details without referral to supervisor.
• Ability to exercise judgment regarding confidential information.
• Ability to maintain office records and to prepare accurate and timely reports.
• Ability to accurately type 60 wpm and meet appropriate clerical testing standards.
• Ability to plan, organize and prioritize daily assignments and work activities
• Ability to deal with people beyond giving and receiving instructions. Must be adaptable to performing under stress when confronted with emergency situations or tight deadlines.
• Ability to maintain positive customer-focused relationships with co-workers, supervisors, agencies, the general public, and all other internal and external customers. Personally demonstrates appropriate customer service skills.
  Work is performed onsite. The incumbent must be present at work to perform the essential functions of this job.

Essential Job Functions:

• Answers telephones and greets guests; directs callers, visitors and customers; provides administrative support for the department.
• Prepares for meetings by securing venue, sending invitations and preparing documents.
• Gathers data and prepares reports.
• Prepares, types, processes, copies, files and/or distributes routine to complex documents including payroll, training requests, memos, correspondence, etc.
• Performs responsible and varied administrative duties for department; orders office supplies; distributes mail; enters data; maintains spreadsheets; schedules, organizes, and prepares for meetings.
• Assists with complaints and concerns; provides answers to questions from internal and external customers.
• Deals with people beyond giving and receiving instructions. Performs appropriately under stress when confronted with emergency situations or tight deadlines.
• Maintains filing system by purging old files and creating new files. Maintains file security and confidentiality.
• Checks department calendars for appointments; may update the supervisors electronic calendar weekly and schedules appointments and meetings.
• Performs related work as assigned.

This Notice is not intended to be an all-inclusive list of duties, knowledge, skills and abilities required to do the job. This is intended only to describe the general nature of the job. A more comprehensive list of duties, responsibilities and essential job functions is available on the job description. The City of Rock Hill is an Equal Opportunity Employer and does not unlawfully discriminate on the basis of race, religion, color, political affiliation, disability, national origin, genetic information, sex (including pregnancy, childbirth, or related medical condition), or age.