Workplace Coordinator

ABOUT US: 

HiveWatch is a tech-forward, inclusive organization fostering the evolution of the physical security industry. We are a diverse team of forward thinkers who empower each other to find creative and collaborative solutions in an industry ripe for modernization. We are passionate about the problems we're solving for our customers and equally passionate about the company we're building.  

HiveWatch is here to help security teams pivot from chasing threats to preventing them. We protect organizations, people, and property through the intelligent orchestration of physical security programs. With better communication, more insights, and less "noise", we are modernizing what it means for businesses and their employees to truly feel safe.

The Workplace Experience Coordinator is the 'face' of our El Segundo office. This dynamic role supports multiple areas of the organization, with a primary focus on keeping our workspace running smoothly and making sure every interaction, from team members to visitors, feels seamless and welcoming.

You'll manage our newly renovated Main Street office, oversee visitor and candidate experiences, and coordinate key programs like onboarding and recruiting. Every day will bring opportunities to solve problems, connect with people, and make HiveWatch an environment our team loves working from. 

We're looking for someone who's highly organized, adaptable, and has an excellent eye for detail. You are the type of person who finds genuine satisfaction in making things work better.  

Office Operations & Facilities 

Own and manage the day-to-day rhythm of our office, including:

• Ordering lunches, snacks, and beverages, and keeping the kitchen stocked.
• Managing office supplies, making sure we never run out of essentials.
• Coordinating with vendors such as cleaners, contractors, and maintenance crews.
• Partnering with property management on building issues and improvements.
• Keeping storage areas neat, organized, and functional.
• Resetting conference rooms and shared spaces after use.
• Thinking creatively about how to make the office feel beautiful, functional, and inspiring, even on a budget.
• Partnering with IT to make sure equipment runs smoothly.

This role is for someone who can Get Gritty. Someone who rolls up their sleeves, finds resourceful fixes, and takes ownership of the details that make a workplace feel energizing.

Safety and Compliance:

• Support a safe, secure, and compliant workplace.
• Maintain safety certifications and run regular checks on emergency equipment.
• Update and document safety procedures, including evacuation routes and policies.
• Stay current on best practices in workplace safety and compliance.

Reception Duties:

As the first face of HiveWatch, you'll set the tone for every visit.

• Greet guests warmly and make them feel welcome.
• Offer refreshments and create a professional, friendly experience.
• Notify the team of arrivals and keep visitor meetings on schedule.

Events and Culture:

• Collaborate with the Hivewatch Culture Committee to plan and execute team events.
• Embody our value of Birthday Cards over Business Cards,  building real relationships and community among the team.

Talent Acquisition and Onboarding Coordination:

As HiveWatch's Workplace Experience Captain, you'll coordinate and maintain an organized, memorable candidate and new hire experience.

Talent Acquisition Coordination

• Schedule interviews, including complex onsite itineraries and candidate travel.
• Organize prep calls, debriefs, and other meetings to keep hiring on track.
• Communicate proactively with candidates and hiring teams to ensure a smooth process.

New Hire Onboarding

• Schedule onboarding sessions and coordinate travel logistics.
• Set up desks, prepare swag, facilitate office tours, and make every new hire's first impression flawless.
• Be the go-to person for new hire questions, helping them settle in quickly and confidently

• 1+ years of administrative experience in a fast-paced, demanding environment. Recent graduates with relevant internship experience will be considered
• Intrinsic sense of urgency and desire to get things done at a high level of quality.  Incredibly proactive and able to take initiative and work efficiently with little direction.  Does things without being asked, because they simply care and take pride in their work
• Strong, compelling verbal and written communications that balance professionalism with the right tone and are appropriately tailored to the audience.
• Detail-obsessed. You notice what others might miss and care deeply about doing things right.
• Organized, reliable, and able to juggle multiple moving parts without losing track.
• Unflappable under pressure and optimistic by nature. You keep your composure when things get busy.
• Tech-savvy and eager to learn new tools. Has exposure to Google Suite and comfortable using AI tools to work smarter.
• Must be able to lift and carry items weighing up to 50 pounds
• Reliable transportation is required for this position as it may involve travel between different locations.

Compensation: This is a full-time, in-office, non-exempt position with an hourly range of $24–$29.

Hours: The Workplace Experience Coordinator works onsite in our El Segundo office from 8:30 AM to 5 PM, Monday through Friday. Because this role supports visitors, events, and daily operations, there may be times where you'll start earlier or stay later. A general rule of thumb: if a guest is still in the office, you're there to make sure their experience is seamless from beginning to end.

BENEFITS & CULTURE:

At HiveWatch, we're passionate about taking care of our people — and it shows in the benefits we offer. Our team enjoys:

• Comprehensive health coverage:  medical, dental, vision, and life insurance
• Cutting-edge work in an emerging field with huge growth potential
• Competitive compensation packages designed to reward top talent
• A modern, newly renovated HQ right on Main Street in El Segundo, CA
• 401(k) with a 4% company match to help you invest in your future (match launches in 2026)
• Flexible paid time off so you can recharge when you need it
• A family-friendly, compassionate culture that values balance and belonging

At HiveWatch, we encourage you to challenge the status quo, share your perspective, and leave fear at the (access-controlled) door.

OUR EEO STATEMENT: 

HiveWatch is an equal opportunity employer and we are committed to cultivating a work environment that supports, inspires, and respects all individuals. We execute our hiring practices so that they are merit-based and we do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity/expression, marital status, age, disability, medical condition, genetic information, national origin, ancestry, military or veteran status, or other protected characteristic.