Office Assistant

Overview

We are seeking a dynamic and proactive Office Assistant to join our team and help keep our operations running smoothly. This vital role involves providing exceptional administrative support, managing front desk responsibilities, and ensuring the office environment is organized, efficient, and welcoming. The ideal candidate will bring a positive attitude, excellent organizational skills, and a passion for delivering outstanding customer service. Whether handling clerical tasks, managing schedules, or supporting office management functions, you will be a key contributor to our team's success. This paid position offers an exciting opportunity to develop your skills in a fast-paced professional setting.

Responsibilities

• Greet visitors and clients warmly at the front desk, creating a friendly and professional first impression
• Manage multi-line phone systems with courteous phone etiquette, directing calls efficiently and professionally
• Handle incoming and outgoing correspondence, including emails, mail, and packages
• Maintain accurate data entry records using Microsoft Office applications and Google Workspace tools
• Organize files, documents, and records through effective filing systems to ensure easy retrieval
• Administrative Support: Provide general support to managers and team members, including scheduling meetings, managing calendars, and making travel arrangements.
• Support bookkeeping tasks using QuickBooks or other accounting software as needed
• Perform general clerical duties such as photocopying, proofreading documents, and preparing reports
• Support office management by ordering supplies, maintaining inventory, and coordinating maintenance requests
• Provide excellent customer support by addressing inquiries promptly and professionally in person or via phone or email
• Office Maintenance: Ensure common areas, conference rooms, and the kitchen are tidy and well-stocked. Monitor and order office supplies.
• Equipment Coordination: Serve as the primary point of contact for office equipment maintenance (printers, copiers, etc.).
• Project Support: Assist with special projects as needed, which may include event planning, preparing reports, or creating presentations.

Skills

• Proven experience in office administration or clerical roles with strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Gmail, Calendar, Drive)
• Familiarity with QuickBooks for basic bookkeeping tasks is preferred
• Excellent phone etiquette with experience managing multi-line phone systems and providing customer support
• Bilingual abilities are highly valued to serve diverse client needs effectively
• Strong typing skills with attention to detail for data entry and proofreading tasks
• Knowledge of office management procedures including filing systems, inventory control, and supply ordering
• Ability to handle confidential information discreetly and professionally
• Exceptional time management skills to prioritize tasks efficiently in a fast-paced environment
• Experience as a out patient clinic receptionist or medical receptionist or personal assistant is a plus but not required
• Familiarity with office equipment such as fax machines, scanners, copiers, and printers
• What We're Looking For:
• High school diploma or equivalent required; Associate's or Bachelor's degree a plus.
• Ability to handle sensitive information with confidentiality and discretion.

Ideal Candidate Will Be:

• A self-starter who can work independently with minimal supervision.
• A proactive problem-solver who anticipates needs.
• Detail-oriented and takes pride in their work.
• A team player who is willing to help wherever needed.

Join us as an Office Assistant where your enthusiasm for organization and customer service will make a real difference We are committed to fostering a supportive work environment that values your contributions while offering opportunities for growth. This paid position provides the foundation for developing essential administrative skills that will serve you throughout your career.

Job Types: Full-time, Part-time

Pay: $ $18.00 per hour

Expected hours: 20 per week

Ability to Commute:

• Fairmount Heights, MD Required)

Ability to Relocate:

• Fairmount Heights, MD 20743: Relocate before starting work (Preferred)

Work Location: In person