Contractor: Educational Programs Manager

ABOUT THE ORGANIZATION

Established in 1984, the Association of Pulmonary and Critical Care Medicine Program Directors (APCCMPD) is an independently operated 501(c)(6) professional organization. The APCCMPD's leadership and support of Pulmonary and Critical Care Medicine Training Programs and faculty are widely recognized. The APCCMPD aspires to foster excellence in training and mentoring the next generation of pulmonary and critical care medicine educators. We value Advocacy, Education as a Profession, Responsiveness, Supportiveness, and Inclusiveness.

Building on that foundation, APCCMPD offers services and resources to help training programs provide high-quality training and education and advance the profession of medical education in pulmonary, critical care, and pulmonary critical care medicine.

POSITION OVERVIEW

The Education Manager is responsible for overseeing and executing the organization's educational programs, conference administration, learning management systems, in-training examination, and member engagement initiatives. This role serves as the operational backbone of APCCMPD's educational mission, ensuring seamless delivery of high-quality educational content for pulmonary and critical care medicine training programs nationwide.

CONTRACT DETAILS

Position Type:
Contract position (1-year term, renewable)

Hours:
Approximately 35 hours per week

Schedule:
Monday-Friday during normal business hours (specific days and hours to be agreed upon)

Compensation:
$30.00 per hour

Work Environment:
Remote/virtual office environment

Travel:
Required attendance at annual APCCMPD conference

KEY RESPONSIBILITIES

Annual Conference Administration

·      Coordinate all aspects of annual conference planning, execution, and evaluation

·      Collaborate with committees and stakeholders to develop conference programming and educational content

·      Facilitate agenda development, session planning, and speaker coordination

·      Manage venue logistics, vendor relationships, and on-site operations

·      Conduct post-conference evaluation and prepare comprehensive reports with recommendations for improvement

Learning Management System (LMS) Administration

·      Oversee day-to-day operations, maintenance, and optimization of the LMS platform

·      Upload, organize, and curate educational content, courses, and training materials

·      Manage user accounts, permissions, access controls, and technical support requests

·      Generate and analyze reports on learner progress, engagement metrics, and platform utilization

·      Troubleshoot technical issues and coordinate with LMS vendor support as needed

·      Develop and deliver training to members and staff on LMS functionality and best practices

·      Continuously evaluate platform performance and recommend improvements to enhance user experience

In-Service Exam Program Management

·      Coordinate the In-Service Writing Committee and exam development partners to facilitate exam creation and review

·      Manage all exam administration logistics and communications

·      Coordinate exam delivery through appropriate technology platforms

·      Distribute exam reports to programs and stakeholders

·      Maintain exam documentation and ensure quality assurance throughout the exam lifecycle

Awards Program Coordination

·      Develop and update award information and promotional materials for online distribution

·      Coordinate and facilitate the work of Award Review Committees, including scheduling meetings and organizing materials

·      Manage all communications with nominees and program directors regarding submission requirements and award status

·      Compile and organize award submissions for committee review and scoring

·      Work with award recipients to ensure materials for the awards publication are complete and posted online

·      Maintain the Annual Award Tracking system and ensure timely communications throughout the award cycle

·      Manage the completion and collection of awardee funding reports

Ambulatory Care Curriculum Management

·      Oversee and facilitate the review and updating of ambulatory care curriculum teaching scripts with section editors

·      Post completed curriculum scripts online and ensure accessibility for members

·      Facilitate the work of the Ambulatory Care Curriculum Executive Committee to innovate and advance the use of teaching scripts

·      Format curriculum scripts for clarity, consistency, and alignment with organizational guidelines

·      Coordinate the review and approval process with the Ambulatory Care Curriculum Executive Committee

·      Maintain version control, documentation, and archival records of all curriculum updates

Committee and Project Management

·      Schedule conference calls, send reminders, and distribute meeting materials for multiple committees

·      Create agendas, draft meeting minutes, and maintain accurate records of committee activities

·      Project manage committee initiatives by working with leadership to establish timelines, deliverables, and action items

·      Coordinate with committee members to ensure project tasks are completed on schedule and meet quality standards

·      Communicate with stakeholders regarding deliverables, deadlines, and project requirements

·      Create and update website content, electronic resources, and tools to support committee work

Nomination and Engagement Program

·      Update and maintain committee nomination information and promotional materials for online posting

·      Communicate with nominees regarding their roles, responsibilities, and onboarding timelines

·      Compile and organize nomination submissions for committee review

·      Compile and organize committee feedback and scoring for discussion

·      Maintain nomination tracking system and ensure timely communications throughout the nomination cycle

Member Communication and Engagement

·      Respond promptly and professionally to member inquiries via email and other communication channels

·      Identify needs and create video tutorials, infographics, and other educational resources

·      Create and update content for the APCCMPD website, ensuring accuracy and relevance

·      Maintain and update the online event calendar with current information

·      Develop and update content for promotional campaigns and social media outlets to enhance member engagement

REQUIRED QUALIFICATIONS

·      Demonstrated ability to organize, prioritize, and coordinate multiple complex projects simultaneously

·      Strong project management skills with exceptional attention to detail and consistent ability to meet deadlines

·      Excellent written and verbal communication skills, including the ability to organize, structure, and communicate information clearly and professionally

·      Well-developed sense of self-direction with ability to proactively take initiative on assigned tasks

·      Proven ability to work effectively both as a team member and as an independent contributor

·      Strong interpersonal and collaboration skills to work effectively across multiple committees and stakeholder groups

·      Aptitude to quickly learn and adapt to new online systems and technology platforms

·      Customer service orientation with a growth mindset focused on member satisfaction

·      Highly responsive to emails, phone calls, and other inquiries with professional follow-through

·      Ability to work productively and independently in a virtual office environment

·      Flexibility to work Monday-Friday, averaging 35 hours per week during normal business hours

·      Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint)

PREFERRED QUALIFICATIONS

·      Bachelor's degree in education, communications, business administration, or related field

·      Experience in educational program management, conference administration, or association management

·      Hands-on experience with Learning Management Systems (LMS) and educational technology platforms

·      Proficiency with Canva, WordPress, Articulate, or similar content creation and web management tools

·      Experience in medical education or healthcare professional associations

·      Familiarity with pulmonary and critical care medicine training programs

SUCCESS FACTORS

The ideal candidate will be a highly organized, detail-oriented professional who thrives in a fast-paced, multi-project environment. Success in this role requires excellent communication skills, technological proficiency, strong project management and organization capabilities, and a commitment to supporting the educational mission of APCCMPD. The Education Manager must be able to work independently in a virtual environment, while maintaining collaborative relationships with colleagues, committees, members, and stakeholders across the organization.

TO APPLY

Interested candidates should submit a resume and cover letter detailing their relevant experience and qualifications for this position. Please include specific examples of experience with educational program management, learning management systems, conference administration, or similar responsibilities.

APCCMPD is an equal opportunity employer and welcomes applications from all qualified candidates regardless of race, color, religion, sex, national origin, age, disability, or any other protected characteristic.