Executive Assitant/Research Coordinator for

Virginia Union University (VUU) is a distinguished private institution founded in 1865 that proudly upholds a legacy of academic excellence and community engagement. With a historic 86-acre campus, it offers a dynamic and nurturing environment for its 1,568 undergraduate and graduate students. Virginia Union University is recognized in the 2024 edition of U.S. News & World Report, holding a prestigious position as #39 among Historically Black Colleges and Universities.

VUU provides a robust array of academic programs, including 35 Bachelor's, 11 Master's, and one Doctoral degree. Virginia Union University remains steadfast in its commitment to offering accessible, high-quality education, instilling a sense of assurance and confidence in its students. It fosters a vibrant intellectual community dedicated to the holistic development of future leaders.

 Five fundamental principles (core values) guide Virginia Union University. Each principle is essential to our ability to provide a Best-In-Class educational experience for students, faculty, and staff. These principles help our community understand the right path to fulfilling our institution's mission. The principles are Innovation, Spiritual Formation, Integrity, Diversity & Inclusion, and Excellence.

The Executive Assistant/Research Coordinator provides high-level administrative, operational, and research support to the Center for Dwight C. Jones. This role ensures smooth day-to-day operations by managing executive scheduling, correspondence, and event coordination while also conducting research and preparing reports that advance the mission of the Center. The position requires exceptional organizational, communication, and analytical skills, with the ability to balance administrative excellence and academic research responsibilities.

Responsibilities

• Provide executive-level administrative support to the Executive Director, including calendar management, meeting scheduling, and travel coordination.
• Serve as the primary point of contact for the Center, managing communications, correspondence, and inquiries from internal and external stakeholders.
• Coordinate Center events, lectures, workshops, and community engagement initiatives.
• Conduct research, compile data, and prepare reports, presentations, and briefing materials to support the Center's academic and community-based work.
• Assist with drafting and editing publications, grant proposals, and research-related documents.
• Maintain accurate records, databases, and filing systems for both administrative and research functions.
• Liaise with university offices, faculty, students, and external partners to support collaborative projects.
• Manage budgets, purchasing, and expense reports in accordance with university policies.
• Ensure the Center operates efficiently by monitoring office supplies, technology needs, and project timelines.
• Provide support for special projects and other duties as assigned by the Executive Director.

Education

• Bachelor's degree required; Master's degree preferred (Public Policy, Political Science, Communications, or related field).
• Three to five years of administrative, executive assistant, or research coordination experience, preferably in higher education or nonprofit settings.
• Strong research, writing, and editing skills with experience preparing reports, presentations, or publications.
• Must be able to lift 10 pounds.

Application Process

Candidates are required to submit their resume, four professional references and a cover letter. The application review will begin immediately and continue until the position is filled. A background investigation and reference check will be required prior to employment. For any questions or concerns, please contact 

Equal Opportunity Employer

Virginia Union University is an Equal Opportunity Employer. We consider qualified applicants without regard to race, color, religion, sex, national origin, sexual orientation, disability, gender identity, protected veteran status, or other protected class.

For more information about Virginia Union University, visit VUU About Page.