Administrative Assistant

6 days ago

Oklahoma City, Oklahoma, United States Home Instead Full time $37,440 per year

Overview

We are seeking a detail-oriented and proactive Administrative Assistant to join our team. The ideal candidate will provide essential administrative support to ensure smooth operations within the office. This role involves managing phone systems, tracking employee time clocks, handling personnel records, maintaining up-to-date documentation, and ensuring that office supplies are consistently stocked and organized. The Administrative Assistant will also assist with ensuring compliance with company policies and supporting the Care Professional team through various administrative tasks.

Duties

  • Manage front desk operations, including greeting visitors and handling inquiries.
  • Operate multi-line phone systems to answer calls, direct inquiries, and take messages.
  • Maintain organized filing systems for both physical and digital documents.
  • Perform data entry tasks accurately and efficiently.
  • Assist with calendar management, scheduling appointments, and coordinating meetings.
  • Provide customer support through effective communication and problem-solving.
  • Utilize Microsoft Office Suite and Google Workspace for document preparation, spreadsheets, and presentations.
  • Proofread documents for accuracy and clarity before distribution.
  • Assist with bookkeeping tasks as needed, including invoicing and tracking expenses.
  • Support office management activities to ensure a well-functioning workplace.

Job Type: Full-time

Pay: $ $18.00 per hour

Expected hours: 40 per week

Benefits:

  • 401(k)
  • 401(k) matching
  • Health insurance
  • Paid time off

Work Location: In person

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