CRO-Billing/AP Specialist

2 weeks ago

New Providence, New Jersey, United States Evolution Research Group Full time

Company: Evolution Research Group

Job Description:

The Billing (Accounts Receivable) / Accounts Payable Specialist is responsible for managing and processing CRO vendor invoices and ensuring accurate and timely billing for biometrics and consulting services and CRO reimbursables. This role requires strong attention to detail, familiarity and compliance with CRO billing practices.

Responsibilities:

Accounts Receivable (A/R)

  • Prepare, review, and issue accurate invoices to sponsors and clients based on contracts, work orders, and milestone schedules.
  • Ensure billing aligns with study budgets, contracts, and regulatory requirements.
  • Track and manage billing schedules for multiple clinical trials and projects.
  • Research and resolve discrepancies or billing-related issues.
  • Maintain accurate and organized billing records.
  • Assist with month-end close, revenue reporting, and audit preparation.
  • Support internal and external audits related to billing and revenue recognition.
  • Maintain adherence to company policies and applicable regulations.
  • Prepare and issue client invoices
  • Monitor accounts receivable aging and follow up on overdue payments.
  • Resolve client billing inquiries and discrepancies in a timely manner.
  • Reconcile A/R sub-ledger to the general ledger.
  • Assist in month-end and year-end close processes related to A/R.

Accounts Payable (A/P)

  • Invoice Process: Manage shared mailbox. Review, obtain approval, and process invoices timely and accurately.
  • Payment Process: Review weekly check-run list and submit for approval.
  • Payment Application: Review weekly bank report and process direct debit payment.
  • Vendor Management: New and existing vendors - obtain complete documents, verify information and submit for approval and processing.
  • Query Management: Respond to internal and external inquiries, researching and providing needed data.
  • Pass-through Expense-to-Revenue Billing: Pull information from ERP monthly, review data and generate AR invoices timely and accurately according to the current fully executed contracts.
  • Billing Data: Prepare supporting documents to be sent with AR invoices.
  • Month End Close: Assist with month end close, journal entries and ensuring accounting is in compliance with GAAP.
  • Year-End Process: Help manage the annual transparency and 1099 tax reporting to vendors.
  • Internal Controls: Ensure adequate controls are maintained for the protection of company assets against loss or misappropriation.
  • General: Contribute to a growth oriented, positive, and encouraging environment.

Skills and Qualifications

  • Education:

  • Bachelor's degree in Accounting, Finance, or related field preferred.

  • Equivalent experience may be considered.

  • Experience:

  • Prior experience in CRO billing required, clinical research billing a plus.

  • Strong background in accounts receivable and payable functions.
  • Familiarity with ERP systems and GAAP.

  • Technical Skills:

  • Proficiency in Excel, accounting software, and ERP platforms.

  • Ability to manage shared mailboxes and financial documentation.

  • Soft Skills:

  • Strong attention to detail.

  • Excellent organizational and communication skills.
  • Ability to work independently and collaboratively in a remote environment.

  • AP Specialist

    2 weeks ago

    New York, New York, United States Arrow Search Partners Full time

    About The CompanyOur client is an investment advisor managing over $4 billion across four core strategies, credit relative value, tail hedge, SPACs, and closed-end funds. The AP Specialist will be responsible for overseeing and executing the management company and fund accounts payable process.ResponsibilitiesOversee the company's AP mail and email boxes and...

  • AP Specialist

    6 days ago

    New York, New York, United States LifeMD Full time

    About usLifeMD is a leading digital healthcare company committed to expanding access to virtual care, pharmacy services, and diagnostics by making them more affordable and convenient for all. Focused on both treatment and prevention, our unique care model is designed to optimize the patient experience and improve outcomes across more than 200 health...

  • Billing Specialist

    2 weeks ago

    New York, New York, United States SMART NURSING LLC Full time

    Company DescriptionSMART NURSING LLC is a medical practice company headquartered in Royal Palm Beach, Florida, United States. The company is dedicated to delivering professional healthcare services and solutions. Located at 106 Sarona Circle, its focus is on fostering excellence within the medical field. SMART NURSING LLC is committed to supporting both...

  • Billing Specialist/Billing Analyst

    7 days ago

    New York, New York, United States kay search group Full time

    Position: Billing Specialist/Billing Analyst (Legal)Company: AM 100 Law FirmLocation: New York,

  • Billing Specialist

    1 week ago

    New York, New York, United States GQR Full time

    GQR - Billing SpecialistASAP Start DateNew York, NY – Hybrid role with 3 days in-office required8am-5pmHealthcare Staffing Industry experience is requiredThis position is to joinGQR's Finance & Growth Teamas aBilling Specialistbased out of our New York, NY, office.The Opportunity:Generate and submit accurate invoices for reverse invoicing to clients...

  • Legal Billing and E-Billing Specialists

    5 days ago

    New York, New York, United States Liberty Personnel Services, Inc. Full time

    Job Details:Legal Billing & E-Billing Specialist – Law FirmUrgent Need***HybridA well-respected law firm has an immediate need for a Senior Legal E-Billing Specialist. As an E-Billing Specialist, you will be providing clients with bills on a daily and monthly basis and auditing the books each month to ensure all bills and payments are correct. Experience...

  • Reimbursement Specialist

    2 weeks ago

    New Providence, New Jersey, United States PromptCare Companies Full time

    Full-time Description PromptCare seeks a highly motivated, experienced, and detail-oriented Reimbursement Specialist to join our AR Infusion team. The ideal candidate will have experience in infusion reimbursement and be able to work in a fast-paced environment. The Specialist will be responsible for all patient billing and collections and must be proficient...

  • Legal Billing Specialist

    1 week ago

    New York, New York, United States Henderson Scott US Full time

    Legal Billing Specialist - Hybrid (New York, NY)A top Am Law firm is seeking aBilling Specialistto join its growing Finance team in New York. This role offers strong team dynamics with room for growth, overtime eligibility, andhybrid flexibility (3 days in office / 2 remote).About the Role:The Billing Specialist will manage the full billing cycle for a group...

  • Legal Billing Specialist

    7 days ago

    New York, New York, United States 7wondersmigrations Full time

    OverviewWe are seeking a detail-oriented and experienced Legal Billing Specialist to join our team. The ideal candidate will have a strong background in accounting and billing processes, particularly within the legal sector. This role requires proficiency in various accounting software and an understanding of financial concepts to ensure accurate billing and...

  • Senior E-Billing Specialist

    5 days ago

    New York, New York, United States Map Ssg Full time

    The Senior Client E-Billing Specialist is responsible for the timely submission of e-bills for a large number of the firm's clients.Responsibilities:Submit e-bills to clients utilizing Bill Blast and various e-billing vendors and verifying successful submission.Create new e-files using the industry standard Legal Electronic Data Exchange Standard (LEDES)...