Procurement and Inventory Analyst

3 days ago

Detroit, Michigan, United States Wayne County Full time $60,000 - $90,000 per year
Description

Purpose/Description

Under the direction of the Department Executive 7, the Procurement and Inventory Analyst will manage the Wayne County Sheriff's Office by tracking contract end dates, extensions, and modifications and ensure compliance with deliverables by both the County and the vendor. Additionally, the Procurement and Inventory Analyst performs inventory management and financial duties as needed.

Responsibilities

Required Tasks

  • Monitor and identify contract close out, extension, or renewal.
  • Track deliverables and ensure that the County and the vendors adhere to the Wayne County Procurement Ordinance.
  • Communicate contract related information to all stakeholders including Commission.
  • Conduct contract strategy meetings to identify issues, client requirements, and milestones.
  • Enter and track all WCSO contracts in a database.
  • Monitor Accounts payable to ensure prompt payments.
  • Perform quarterly cycle and fiscal year-end physical inventory counts.
  • Prepare monthly and year-end expenditure accruals.
  • Maintain regulatory or compliance documentation.
  • Prepare operational progress or status reports.
  • Prepare reports related to compliance matters.
  • Request formal and informal bids and quotations for materials, products or services.
  • Prepare specifications and standards for supplies, materials, equipment or services.
  • Compare and evaluate bid proposals and supplier quotations.
  • Check the financial responsibility of suppliers and quality of items delivered.
  • Follow up and expedite the delivery of products and services
  • Research and keep abreast of sources of supply, developing and expanding lists of Sheriff vendors.
  • Communicate with vendors to receive and disseminate information concerning bids, purchase orders, delivery and payment.
  • Maintain necessary records and files to document procurement activities.
  • Perform other related duties as assigned.
Qualifications

Educational/ Experience Requirements

  • Bachelor's Degree; AND
  • At least two years of full-time paid experience as a Buyer, Purchasing or Procurement Agent/Officer, procuring supplies, equipment and services for a public or private procurement department.

NOTE: Additional equivalent experience or education may be used in lieu of the requirements at the discretion of the Department of Personnel/Human Resources.

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