Office Administrator

4 days ago

Schaumburg, Illinois, United States Builtech Services, LLC. Full time

Office Administrator

Come Join the Builtech Team:

Looking for a place to advance your career and find your purpose at work? Named a 'Best Places to Work' by Crain's Chicago Business and The Charlotte Business Journal and with nearly 25 years in the construction industry, Builtech Services is among America's fastest growing, nation-wide construction services companies. We focus on ground-up new construction and tenant improvements in a variety of markets including Multi-Family, Retail, Automotive, Aviation and Hospitality. Our Core Values drive our actions as a company and as individuals – Trust, Passion, Humility, Respect, Integrity and Courage. We offer exciting projects, attractive compensation, and benefits along with the opportunity to become part of a creative, innovative organization that is focused on your growth and development.

Builtech is seeking an Office Administrator ready to join our fast-paced and team-oriented environment.

Responsibilities:

  • Serve as the first point of contact for visitors and tenants; manage phones, mail, and a clean, welcoming reception area.
  • Oversee office supply inventory, process purchase orders, and coordinate building needs.
  • Support the CEO with calendar management, travel coordination, call and email screening, and confidential administrative tasks.
  • Assist with tenant administration, including collecting rent payments, processing building expenses, resolving minor issues, and partnering with the Day Porter.
  • Act as the liaison with our outsourced IT Service Partner for onboarding, equipment setup, permissions, and troubleshooting support.
  • Provide training, guidance and support for new hires and existing employees on company systems and applications including troubleshooting IT issues and resolving user problems.
  • Coordinate simple building technology needs (climate, security, etc.).
  • Assist with internal communications, visitor hosting, and special projects as needed.

Requirements:

  • Alignment with Builtech's Core Values – Integrity, Humility, Trust, Respect, Passion & Courage.
  • Strong verbal and written communication; able to support both technical and non-technical team members.
  • Highly organized with the ability to manage multiple priorities and maintain accurate records.
  • Proactive problem-solving skills and discretion with sensitive information.
  • Comfortable learning new technology and providing basic user support.
  • Ability to remain in a stationary position 95% of the time
  • The ability to constantly operate a computer and other office productivity machinery, such as computer keyboards, copy machines, and computer printers.
  • The ability to occasionally lift and carry lightweight office items like supplies or equipment.
  • Valid driver's license.

Benefits:

  • Health, dental and vision insurance
  • Health Savings Account (HSA)
  • 401(k) with company match
  • Unlimited performance time off (PTO)
  • Company-paid life insurance

Compensation: $50,000-$60,000 ++

Builtech Services, LLC is an equal opportunity employer. Equal employment opportunities are provided to all applicants and employees without regard to actual or perceived gender, sex, race, age, national origin, disability, religion, sexual orientation, veteran status or any other characteristic protected by applicable local, state or federal law.

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