Accounting Clerk

Job Description:

Perkins Coie is searching for an Accounting Clerk who reports directly to the Accounts Payable Supervisor.  Under minimal supervision and with a high level of speed and accuracy, process a high volume of vendor invoices, expense reports, and check requests.  Have a thorough understanding of firm policies to ensure compliance with all client costs and general expenses.  Assist with training for new employees as needed.

ESSENTIAL FUNCTIONS

• Review invoices and vendor spreadsheets/data feeds for appropriate documentation/formatting, coding, and approval prior to uploading to the accounting system.  Confirm uploads and update as needed.
• Assist with processing urgent check requests as needed.
• Audit and process firm credit card monthly statements.  Review for proper approval and compliance with firm policies.  Return non-compliant reports to the originator for corrections, detailing any compliance issues.
• Review expense reports and verify compliance with firm policies and procedures.  Return any non-compliant reports to the originator for corrections, detailing any compliance issues.
• Understand 1099 requirements and maintain vendor profiles and vouchers to ensure accuracy of annual reporting.  Request W-9s or W-8s as needed for new vendors.
• Respond to vendor inquiries.  Research and reconcile vendor statements and resolve discrepancies.  Monitor key vendors and follow up on invoices not submitted in a timely manner.
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and generally accepted accounting practices.
• Review vendor invoices for compliance with sales and use tax regulations for states where Perkins Coie has a presence.
• Be an internal resource on invoice and expense report processing procedures and compliance with the firm's policies.
• Work with third party vendors to format data feeds and ensure completeness and timeliness.  Assist with resolving feed issues or lack of required information.
• Assist with testing new or existing software and other system/IT projects as needed.
• Be present at work during regularly scheduled working hours and as needed, consistent with the Firm's attendance expectations.

SPECIFIC SKILLS REQUIRED

• Demonstrated understanding of accounts payable and general ledger operations, and general knowledge of business accounting principles.
• Knowledge of 1099 reporting and Sales & Use Tax requirements.
• Proficient in MS Office and enterprise-level accounting systems.
• Strong customer-service focus and curiosity to research and resolve issues.
• Ability to communicate effectively verbally and in writing, and to tailor communication to various levels in the organization.
• Ability to work independently and with a team in a fast-paced, high-volume environment with emphasis on accuracy and timeliness.  Able to leverage strong organizational and time management skills.

SPECIFIC SKILLS PREFERRED

• Experience with Elite 3E, Emburse Enterprise, and Convera Global Pay systems.
• Experience with European VAT reporting.

EDUCATION AND EXPERIENCE

• Requires an AA degree in accounting or equivalent.
• Requires 3+ years of Accounts Payable experience or equivalent.
• BA degree and professional services accounting experience preferred.

At Perkins Coie, we look for self-motivated individuals dedicated to providing value and superior service and who have a high degree of integrity and enthusiasm for their work.  We have created a company culture based on collaboration, devotion to serving our clients, and mutual respect.  Perkins Coie is committed to advancing diversity and inclusion both within the firm and throughout our collective communities.  Work with one of the 100 Best Companies to Work For and receive great health insurance, tuition reimbursement, and paid sabbaticals. 

This position is eligible for an annual discretionary bonus, 401(k) plan, medical, dental, and vision insurance, accrued paid time off plan starting at 20 days annually, personal medical and parental leave, up to 10 paid holidays, and family care benefits.  More information regarding benefits and programs may be found here. 

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