DHS Senior Executive Assistant/Administrative Assistant II

DHS Senior Executive Assistant/Administrative Assistant II (Must have DHS experience)

Join to apply for the DHS Senior Executive Assistant/Administrative Assistant II (Must have DHS experience) role at InfiniSource Consulting Solutions, Inc.

InfiniSource Consulting Solutions (ICS) is a 150+ employee government contractor specializing in Management Consulting, Information Technology, and Professional Services to the federal government. We tailor our services to meet the specific needs of our civilian, defense, and private?industry sponsor. Our corporate support processes are ISO 9001 certified, giving our customers confidence that we continually measure and improve upon the support we provide and are committed to the highest level of customer satisfaction.

Position Summary

The individual will provide administrative and program support services to the Department of Homeland Security Federal agency divisions and offices, performing high?level administrative tasks.

Responsibilities

• Provide Executive/Assistant I support to high?level executives, directors or managers.
• Provide a full range of office and administrative support services, including managing high?level calendar appointments, scheduling meetings, coordinating interviews and conferences, evaluating requests for information, appointments, tasks, and other correspondence, and coordinating responses within established deadlines for high?level officials.
• Organize and prioritize action items and serve as a liaison for internal and external offices.
• Manage business relationships with other program offices, divisions, and stakeholders.
• Manage logistics, materials, and generate minutes for meetings.
• Draft and edit correspondence.
• Prepare memoranda, talking points, briefing materials, reports, spreadsheets, and other documentation ensuring correct formatting, grammar, and punctuation.
• Maintain filing systems and ensure adherence to agency guidance for the retention, protection, retrieval, transfer, and disposal of records.
• Evaluate and assist in the development of office policies and procedures; assist in the planning and implementation of office systems, layouts, and equipment distribution; and take the lead on performing other duties as assigned in support of a range of administrative operations and activities (e.g., special projects, research studies, budget analysis, and other specialized functions).
• Coordinate travel logistics including securing transportation and overnight accommodations in both domestic and international locations; coordinate and communicate travel agendas, assemble printed material for travel, and help resolve problems related to last?minute travel changes or cancellations.

Requirements

• Minimum of a Bachelor degree.
• Minimum of 58 years of experience performing high?level administrative duties; federal government experience is desired.
• Knowledge of and experience with systems and/or procedures (e.g., records management, SharePoint or similar information systems, HRIS, correspondence systems, travel systems and payroll systems).
• Ability to communicate in English both orally and in writing.
• Proficiency in Microsoft Office Suite products.
• U.S. Citizenship is required for most positions.

Employment Details

• Seniority level: Mid?Senior level
• Employment type: Full?time, Contract
• Job function: Administrative
• Industry: Government Relations Services

Benefits

InfiniSource Consulting Solutions offers a competitive salary and a generous benefits package, including medical, dental, vision, life, short- and long?term disability insurance, and a 401(k) retirement plan.

EEO Statement

InfiniSource Consulting Solutions (ICS) is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. U.S. Citizenship is required for most positions.

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