Office Administrator

Join a team that builds betterstarting with exceptional support. As an Office Administrator, you will provide direct administrative support, including scheduling appointments, meetings, and events, booking travel, maintaining file systems, handling mailing and shipping packages, and updating contacts, databases, and employee lists. You will oversee and maintain office equipment for uninterrupted function, identify needs and acquire supplies, manage vendor relationships, and coordinate food deliveries when requested. Additionally, you will facilitate accounts receivable collections, including making direct customer contact for payment details, maintaining and monitoring customer relations through inbound and outbound calls and face-to-face encounters. Your responsibilities will include handling cash, credit, and check payment collections, scanning and posting all payment types, and providing payment remittance details to the finance team. Responsibilities include:

• Providing administrative support including scheduling appointments and meetings, booking travel, and maintaining file systems.
• Overseeing office equipment maintenance and managing supply acquisitions.
• Coordinating vendor relationships and food deliveries as needed.
• Facilitating accounts receivable collections and customer payment details.
• Maintaining customer relations through calls and face-to-face encounters.
• Handling cash, credit, and check payment collections, including scanning and posting.
• Providing payment remittance details to the finance team.
• Managing inventory control, product replenishment ordering, and production entries.

Essential Skills:

• Proficiency in both English and Spanish.
• Experience with accounts receivable processes.
• Experience with check deposits.
• Aging report experience.

Additional Skills & Qualifications:

• Bilingual in Spanish is highly preferred.

Work Environment: This position is based in an office environment.

Job Type & Location: This is a Contract to Hire position based out of Mcclellan, CA. Pay and Benefits: The pay range for this position is $19.00 - $20.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type: This is a fully onsite position in Mcclellan, CA. Application Deadline: This position is anticipated to close on Feb 5, 2026.

About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.