Administrative/ Project Assistant

1 week ago

Concord, NH, United States Hoyle, Tanner and Associates, Inc. Full time
Overview

Hoyle Tanner is seeking a part-time highly organized and detail oriented Administrative Assistant to join our team 20-25 hours per week. The ideal candidate will be responsible for providing administrative support to ensure the efficient operation of the Concord office while assisting production staff with contracting, billing, accounting and client communication. The ideal candidate will have excellent communication skills, attention to detail, the ability to work in a fast-paced environment and have a strong connection to our corporate Values of Respect, Responsibility, Commitment, and Quality.

Responsibilities
  • Answer and direct phone calls
  • Provides administrative support for office staff
  • Enter/maintain project setup and plans in Deltek (Vantagepoint), with assistance
  • Maintain filing systems which may include insurance certificates, contracts, agreements, project files
  • Assist production staff with contracting, billing, accounting and client communication
  • Produce/Edit/Format letters, memos and correspondence which may include surveying or engineering agreements, reports
  • Copying/scanning/faxing/other administrative tasks
  • Assist with meeting preparation and calendar management
  • Assist in making travel and event arrangements
Qualifications
  • AS or BS (preferred) degree or equivalent years of experience
  • 2-5 years' administrative experience
  • Proficient in Adobe/Bluebeam
  • Knowledge of office management systems and procedure
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
  • Excellent time management skills and ability to prioritize work
  • Attention to detail and problem-solving skills
  • Strong organizational skills with the ability to multitask
  • Familiarity with Deltek/ Vantagepoint a huge plus
  • Salary is contingent on experience

Hoyle Tanner is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Hoyle Tanner does not currently offer sponsorship and participates in E-Verify.

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