Sr. Accounts Payable Specialist
2 days ago
Sr. Accounts Payable Specialist at Briggs Industrial Solutions. Briggs is an ESOP-owned company with a customer-first focus, emphasizing safety, ethics, integrity and respect. Our team members and culture are central to serving our customers.
Businesses include Briggs Equipment, Briggs Earth & Ag, Briggs Truck & Rail, Briggs Warehouse Solutions. Mission: Keep business moving by being proactive, accessible, knowledgeable and above all else safe. Values: Balance, Respect, Integrity, Growth, Grit, Safety.
Responsibilities- Manage complex or high-volume vendor accounts and oversee recurring exception workflows to ensure accuracy, compliance, and timely resolution.
- Lead root cause analysis and support long-term resolution planning.
- Collaborate with the Business Solutions team and AP automation system on testing and troubleshooting.
- Train and mentor AP Coordinators or newer team members.
- Create and maintain standardized operating procedures or process documentation for the AP department.
- Serve as the Accounts Payable representative on internal working groups and project teams as needed.
- Investigate and resolve purchase order (PO) mismatches, pricing variances, duplicate invoices and routing issues.
- Support payment troubleshooting including credit holds, duplicate payments, misapplied funds, etc.
- Guide branches and relevant personnel on how to correct PO issues.
- Proactively communicate with vendors regarding missing invoices, payment status, and/or credit memos.
- Reconcile complex vendor statements and identify recurring gaps or mismatches.
- Coordinate with branch personnel and relevant departments to resolve escalations.
- Identify trends in invoice exceptions or payment delays and contribute to root cause resolution.
- Contribute to process improvements to increase efficiency with invoice/payment automations.
- Support new initiatives and automation efforts by testing changes and providing feedback.
- Serve as a subject matter resource for AP automation system & Dynamics AX workflows.
- Cross-train with peers and provide backup coverage across payment functions.
- Assist with internal reporting, documentation updates, or team knowledge shares.
- Perform other duties as needed to support the success of the Accounts Payable department.
Basic Knowledge & Competencies
- Excellent customer service and multi-tasking skills
- Excellent oral and written communication skills
- Detail oriented with a high level of accuracy
- Strong time management and organizational skills
- Ability to work independently and prioritize tasks
- Strong analytical abilities to identify gaps and recommend solutions
- Demonstrated ability to train or mentor peers
Previous Experience/Education
- Bachelors degree, preferably in Accounting, Finance or related field
- 5+ years experience in Accounts Payable or financial operations
- Strong understanding of PO/non-PO workflows, 3-way match and vendor management
- Experience handling complex vendor accounts or high-volume exception queues
- Experience in system testing, SOP documentation, or cross-functional projects
- Proficient in Microsoft Office tools, including Word, PowerPoint, Outlook and Excel
- Microsoft Dynamics AX experience preferred
- Seniority level: Mid-Senior level
- Employment type: Full-time
- Job function: Accounting/Auditing and Finance
- Industries: Transportation, Logistics, Supply Chain and Storage
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