Executive Assistant

2 weeks ago

Union City, NJ, United States Gainor Staffing Full time

A prominent New York City-based nonprofit with a focus on healthcare is seeking an Executive Assistant to join the team on a temporary basis.

Who You Are

  • You have 2+ years of administrative experience; nonprofit experience is a plus
  • Excellent written and verbal communication abilities
  • Comfortable interacting with stakeholders with professionalism, discretion, and emotional intelligence
  • Proficient in Microsoft Office (Excel, Word, PowerPoint) and experienced with databases; Salesforce knowledge is a plus
  • Previous exposure to international health programs, fellowships, or diplomacy is a plus

What Youll Do

  • Provide clerical support such as calendar management, travel arrangements, expense reporting, and phone coverage
  • Coordinate inquiries, track deadlines, schedule meetings, and maintain accurate records
  • Organize and provide day-of coordination for virtual and in-person seminars and events
  • Prepare correspondence and meeting materials, including presentations
  • Maintain alumni contact information and assist with outreach efforts
  • Assist finance team with reconciliation, reporting, and payment requisitions

What Success Looks Like

  • Deadlines are consistently met and program operations run smoothly
  • Meetings and events are well-coordinated with accurate materials prepared in advance
  • Communication with internal teams, partners, and alumni is timely and professional
  • Financial and administrative records are accurate and up to date
  • You demonstrate adaptability and resourcefulness in supporting a dynamic international team

Pay Rate Range: $30-35 per hour, based on experience

Location: New York, NY Hybrid

Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.

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