Assistant Project Manager

The Poole and Kent Corporation is a leading mechanical contractor in the eastern United States. Our construction and service experience includes a broad range of commercial and government projects, including data centers, hospitals, sports stadiums, convention centers, hotels, and research laboratories.

The Assistant Project Manager assists the company in meeting its objectives and goals by supporting the Project Manager and project team. This role is responsible for overseeing and directing assigned commercial construction projects, ensuring projects are completed on time, within budget, and with defined resources. The Project Engineer will ensure a safe working environment for all employees. Other duties will be assigned.

Key Responsibilities:

• Support Project Manager in driving project's overall flow effectively from inception to completion.
• Support the Project Manager, Safety, and field employees in creating, executing, and fostering a safe work environment.
• Review contract and bid documents from estimating; review and understand scope for project turnover.
• Assist with project document control, including subcontractors' certificates of insurance, bonding, permits, submittals, RFI's, change orders, correspondence, etc.
• Ensure documents are centrally saved in the project's chosen document control software.
• Verify correct drawings are distributed to the field.
• Assist with schedule of values, or billing format as required by the contract documents.
• Support project schedule showing completion, delivery dates and sub requirements. Integrate into overall project and manpower schedule as directed.
• Request PO's for major equipment and subs indicating shipping requirements and anticipating delivery dates. (Request proper delivery notice at that time.)
• Support in the obtaining and assembly of documentation for the project relating to operation and maintenance manuals.
• Attend all necessary meetings with both internal and external entities to review scheduling and delivery, work plans, job progress, manpower, and solutions to setbacks.
• Support project accounting and/or project management in monthly billings and collections and follow up on outstanding balances.
• Collaborate with supervisor regarding project safety. (Toolbox talks and weekly walk through.)
• Gather information for changes in work/scope and work with the project team, estimating, and downstream clients for pricing. Project Manager will finalize change order pricing. Ensure no work starts prior to approval or notice to proceed.
• Assist field personnel in commissioning process and closeout of project.
• Escalate critical and/or sensitive issues to the Project Manager with recommendation for resolution.
• Ability to meet the project site onboarding requirements as set by the contractual requirements is required.
• Comply with all company operating policies, procedures, and safety programs as established.
• Reliable transportation and an ability to travel to the assigned project site is required.

Qualifications:

• 3 to 5 years of professional experience in the mechanical, plumbing, and/or industrial HVAC discipline.
• Bachelor's degree in Mechanical Engineering, business administration or related field.
• Familiarity with a wide variety of field concepts, practices and procedures.
• Working knowledge of and ability to apply OSHA safety standards.
• Working knowledge of construction contract language and terms.
• Familiarity with local market is desirable.

Computer Skills:

• Must demonstrate proficiency in Microsoft Office applications, (i.e. Outlook, Word, and Excel)
• Familiarity with AutoCAD, and other mechanical, technical, or construction programs.
• Familiarity with project management/document control software.
• Familiarity with construction/financial software packages.

Required Attributes:

• Excellent written and verbal communication skills.
• Ability to lead people and get results through others.
• Ability to effectively organize and manage multiple tasks and prioritize work.
• Technical skills in project management, quality assurance, and costing.
• Ability to analyze and solve problems on a strategic and tactical level.
• Integrity, honesty, professionalism, and commitment to company values.
• Strong attention to detail.
• Self-motivated and able to work efficiently in a fast-paced environment.
• Excellent organizational, communication, strategic, technical, analytical, problem solving, and multi-tasking skills.
• High standards of quality with attention to detail.
• Ability to manage and supervise personnel.
• Build positive working relationships with multiple levels of employees, management, suppliers, and customers.

Language Skills:

• Demonstrated ability to effectively communicate, cooperate, and collaborate with multiple levels of employees, government agencies, general and subcontractors, and suppliers.

Physical Demands:

• Regularly required to sit, see, talk, and hear.
• Regularly required to use hands to finger, handle, or feel objects, tools, or controls.
• Regularly required to walk, reach with hands and arms, climb or balance and stoop, kneel, crouch, or crawl.
• May occasionally lift and/or move up to twenty-five (25) pounds.
• Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
• Regularly required to commute to field locations.

Compensation Range: $100k - $124k

Other Compensation: Bonus Eligible

Benefits: Comprehensive benefits package including medical, dental, and vision coverage, along with health savings and flexible spending accounts, life insurance, disability, a 401(k) Savings Plan, College Coach and employee assistance program.

Equal Opportunity Employer