Administrative Assistant

5 days ago

Dallas, TX, United States Monster jobs Full time

Office Administrator Delta Dallas is currently supporting an independently owned, boutique commercial construction firm in its search for an Office Administrator. This role provides comprehensive administrative and office support to ensure smooth daily operations, while assisting with select project-related coordination in a construction environment. This is a hands-on, multi-faceted role suited for a dependable self-starter who will serve as the primary administrative support for the office. The ideal candidate is consistently on-site, manages front-office responsibilities (phones, mail, deliveries, visitors), and provides day-to-day support to office staff and field-based Project Managers. This role also serves as the main point of contact for third-party vendors. Construction experience is not required (though a plus). The successful candidate brings strong core administrative skills, takes initiative, is tech-savvy, and has a "roll up your sleeves" mindset. A strong work ethic, accountability, and a proactive approach - checking in with the team and staying engaged when tasks are complete - are essential for success in this role. The role is 100% onsite in our client's downtown Dallas office. Administrative & Office Support Manage day-to-day office operations, including supplies, break room needs, and general office organization Coordinate internal calendars, meetings, and deadlines for leadership and office staff Support marketing and business development efforts, including coordination of materials, presentations, social media, and company branding initiatives Serve as a liaison with industry organizations, vendors, and external partners for events, memberships, and company initiatives Order and manage company merchandise, promotional items, and branded materials Assist leadership with tracking potential clients and project leads Administrative Project & Contract Support Maintain tracking logs for contracts, insurance certificates, and compliance documentation Prepare, distribute, and track standard contracts and change orders using internal systems Set up and maintain project records within project management and workflow software Provide administrative support related to billing documentation and payment tracking Bid & Vendor Coordination (Limited Scope) Assist with issuing bid invitations and tracking responses Follow up with vendors and subcontractors to support timely bid collection Organize and maintain bid documentation and schedules Accounting & HR Administrative Support Cross-train with accounting staff to support basic HR and payroll-related administrative tasks Track accounts payable and receivable items and assist with follow-up as needed Request, distribute, and maintain insurance certificates and compliance records Support documentation related to payments, releases, and vendor communications

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