Office ManagerAdministrative Assistant

2 weeks ago

Pasadena, CA, United States Titan Disposal Co., Inc Full time
Benefits
  • 401(k) matching
  • Bonus based on performance
  • Competitive salary
  • Health insurance
  • Opportunity for advancement
  • Paid time off
  • Signing bonus

Titan Disposal Co., Inc is seeking an Office Manager for our rapidly growing construction service business in Pasadena, CA. The Administrative Assistant will work closely with the company's partners on a daily basis and support the development, coordination, and execution of integrated office procedures. Primary responsibilities will include supervision of the office administrative team, coordination of marketing activities, handling proposals, scheduling meetings, and other office-related duties.

The company is offering an attractive compensation package, including desirable pay rate, medical/dental/vision insurance, 401k, bonus potential and more

Responsibilities
  • Maintain filing system for the company.
  • Oversee the daily operations of the office.
  • Prepare contract review, special certificate of insurance, and project proposals.
  • Respond to customer inquiries.
  • Oversee accounts payable, accounts receivable, and collections.
  • Meeting planning, conference room setup, conference call setup, etc.
  • Assist with payroll and workers compensation.
  • Coordinate project submittals and special projects.
  • Answer and direct all incoming phone calls.
  • Manage incoming and outgoing mail.
  • Manage office supplies and vendors.
  • Recruit and manage the administrative personnel by overseeing all job duties or delegated tasks including but not limited to discipline and performance reviews.
Qualifications
  • Proven experience as an office manager working in the construction industry.
  • High school diploma required; Associate's or Bachelor's degree is a plus.
  • Microsoft Excel proficiency.
  • QuickBooks.
  • Excellent written and verbal communication skills.
  • Leadership skills.
  • Attention to detail.
  • Certified Payroll Specialist is required

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