Executive Assistant

2 weeks ago

Nashville, TN, United States Brown Advisory Full time
Executive Assistant

Brown Advisory is currently seeking a customer service oriented individual to fill a need for an Executive Assistant in our Nashville office. This role is diverse, with responsibilities that include reception coverage, executive support, processing mail, vendor and inventory management, assistance with food service, and events. This is a full-time on-site position.

Executive Assistant Responsibilities
  • Coordinate communications, including taking calls, responding to e-mails and interfacing with vendors, clients and other firm leaders
  • Proactively assist and anticipate the needs of the Office Head and other members of the team
  • Coordinate meetings directly with clients and prospects, assist with client and prospect meeting material preparation
  • Maintain calendars, schedule meetings and appointments, manage travel itineraries, and submit expense reports
  • Prepare meeting rooms, establish conference calls, and prepare technology for presentations
  • Maintain contact data, campaigns and dashboards in Salesforce CRM - add meeting activity, sales opportunities, and event information
  • Assist broader team as needed
Reception Responsibilities
  • Maintain proper appearance of reception and entry way
  • Greet clients and guests as they arrive; contact employee(s) for arrival
Mailroom and Documentation Handling Responsibilities
  • Process and distribute incoming mail on daily basis in line with firm procedures
  • Manage incoming and outgoing packages
  • Manage office supply inventory, purchasing and vendor escalation
  • Receive all incoming mail, deliveries and communicate scheduling with couriers
Internal and External Catering Responsibilities
  • Schedule and assist with setup of conference rooms before/after meetings
  • Manage food service inventory
  • Develop and maintain vendor relationships
  • Create menus and place catering orders
  • Keep shared colleague space/kitchens well stocked, cleaned, and organized
  • Coordinate internal and external events
Qualifications
  • 2+ years administrative support experience
  • Bachelor's degree preferred
  • Ability to provide excellent client service
  • Illustrates tact, discretion and good judgement when handling sensitive and confidential information
  • Knowledge of MS Word, Excel and Outlook
  • Superior written and oral communication skills
  • Ability to set goals and meet deadlines
  • Some evening event coverage required
  • Professional demeanor
  • Highly organized and detail oriented
  • Ability to work in Nashville office location
Benefits

At Brown Advisory we offer a competitive compensation package, including full benefits. Medical Dental Vision Wellness program participation incentive Financial wellness program Fitness event fee reimbursement Gym membership discounts Colleague Assistance Program Telemedicine Program (for those enrolled in Medical) Adoption Benefits Daycare late pick-up fee reimbursement Basic Life & Accidental Death & Dismemberment Insurance Voluntary Life & Accidental Death & Dismemberment Insurance Short Term Disability Paid parental leave Group Long Term Disability Pet Insurance 401(k) (50% employer match up to IRS limit, 4 year vesting)

Brown Advisory is an Equal Employment Opportunity Employer.

  • Executive Assistant

    2 weeks ago

    Nashville, TN, United States Ncontracts LLC Full time

    Executive Assistant In-office | Human Resources | Full-Time Headquartered in Nashville, Tenn., Ncontracts leads the industry in integrated risk management and compliance solutions, serving over 5,000 financial institutions nationwide. As a seven-time Inc. 5000 Fastest Growing Companies honoree and consistent year-over-year recipient of "Best Places to Work"...

  • Executive Assistant

    2 weeks ago

    Nashville, TN, United States Ncontracts LLC Full time

    Executive Assistant In-office | Human Resources | Full-Time Headquartered in Nashville, Tenn., Ncontracts leads the industry in integrated risk management and compliance solutions, serving over 5,000 financial institutions nationwide. As a seven-time Inc. 5000 Fastest Growing Companies honoree and consistent year-over-year recipient of "Best Places to Work"...

  • Executive Assistant

    2 weeks ago

    Nashville, TN, United States Ncontracts LLC Full time

    Executive Assistant In-office | Human Resources | Full-Time Headquartered in Nashville, Tenn., Ncontracts leads the industry in integrated risk management and compliance solutions, serving over 5,000 financial institutions nationwide. As a seven-time Inc. 5000 Fastest Growing Companies honoree and consistent year-over-year recipient of "Best Places to Work"...

  • Executive Assistant

    1 week ago

    Nashville, TN, United States Ncontracts LLC Full time

    Executive Assistant In-office | Human Resources | Full-Time Headquartered in Nashville, Tenn., Ncontracts leads the industry in integrated risk management and compliance solutions, serving over 5,000 financial institutions nationwide. As a seven-time Inc. 5000 Fastest Growing Companies honoree and consistent year-over-year recipient of "Best Places to Work"...

  • Executive Assistant

    2 weeks ago

    Nashville, TN, United States Ncontracts LLC Full time

    Executive Assistant In-office | Human Resources | Full-Time Headquartered in Nashville, Tenn., Ncontracts leads the industry in integrated risk management and compliance solutions, serving over 5,000 financial institutions nationwide. As a seven-time Inc. 5000 Fastest Growing Companies honoree and consistent year-over-year recipient of "Best Places to Work"...

  • Executive Assistant

    1 week ago

    Nashville, TN, United States Ncontracts LLC Full time

    Executive Assistant In-office | Human Resources | Full-Time Headquartered in Nashville, Tenn., Ncontracts leads the industry in integrated risk management and compliance solutions, serving over 5,000 financial institutions nationwide. As a seven-time Inc. 5000 Fastest Growing Companies honoree and consistent year-over-year recipient of "Best Places to Work"...

  • Executive Assistant

    1 week ago

    Nashville, TN, United States Ncontracts LLC Full time

    Executive Assistant In-office | Human Resources | Full-Time Headquartered in Nashville, Tenn., Ncontracts leads the industry in integrated risk management and compliance solutions, serving over 5,000 financial institutions nationwide. As a seven-time Inc. 5000 Fastest Growing Companies honoree and consistent year-over-year recipient of "Best Places to Work"...

  • Executive Assistant

    1 week ago

    Nashville, TN, United States Ncontracts LLC Full time

    Executive Assistant In-office | Human Resources | Full-Time Headquartered in Nashville, Tenn., Ncontracts leads the industry in integrated risk management and compliance solutions, serving over 5,000 financial institutions nationwide. As a seven-time Inc. 5000 Fastest Growing Companies honoree and consistent year-over-year recipient of "Best Places to Work"...

  • Executive Assistant

    1 week ago

    Nashville, TN, United States Ncontracts LLC Full time

    Executive Assistant In-office | Human Resources | Full-Time Headquartered in Nashville, Tenn., Ncontracts leads the industry in integrated risk management and compliance solutions, serving over 5,000 financial institutions nationwide. As a seven-time Inc. 5000 Fastest Growing Companies honoree and consistent year-over-year recipient of "Best Places to Work"...

  • Executive Assistant

    1 week ago

    Nashville, TN, United States Ncontracts LLC Full time

    Executive Assistant In-office | Human Resources | Full-Time Headquartered in Nashville, Tenn., Ncontracts leads the industry in integrated risk management and compliance solutions, serving over 5,000 financial institutions nationwide. As a seven-time Inc. 5000 Fastest Growing Companies honoree and consistent year-over-year recipient of "Best Places to Work"...