Administrative Assistant- Warehouse Operations

7 days ago

Chicago, IL, United States Power Stop LLC Full time
Administrative Assistant - Warehouse Operations & EHS

PowerStop is the innovative leader in the auto aftermarket brake market. Working for PowerStop means joining a company that is turning the industry on its head. Come be a part of a brand experiencing incredible growth, and know you will have the ability to make an immediate impact as part of our team. We are constantly on the lookout for people to join the PowerStop family who are passionate, results?oriented, and possess the ambition and energy to help us succeed Ideal candidates also have a love for cars and a desire to learn the industry as well as put a little mud on the tires

We are seeking a proactive and detail?oriented Administrative Assistant to support our Warehouse Operations and Environmental, Health, and Safety (EHS) teams. This role plays a critical part in maintaining smooth day?to?day operations, organizing documentation, coordinating communications, and helping ensure compliance with safety standards. The position is fully onsite at our Hodgkins facility and provides administrative oversight for our Bedford Park location as well.

Key Responsibilities
  • Oversee and coordinate daily office functions, including scheduling, filing systems, and document management
  • Prepare and maintain reports, records, correspondence, and meeting notes
  • Track and update EHS documentation, including safety manuals, training logs, and inspection reports
  • Conduct routine safety inspections and assist with audit preparation
  • Manage inventory and ordering maintenance supplies
  • Support timekeeping processes, including attendance point tracking
  • Assist Warehouse Operations leadership with data entry and administrative recordkeeping
  • Communicate with internal teams and external partners in a professional and timely manner
  • Ensure adherence to confidentiality and company policies
  • Perform document audits and support compliance initiatives
Qualifications
  • High school diploma or equivalent required; associate or bachelors degree preferred
  • Minimum of 2 years experience in an administrative or office assistant role, preferably in a warehouse or operations environment
  • Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
  • Strong written and verbal communication skills
  • Bilingual English/Spanish, preferred but not required
  • Excellent organizational skills and attention to detail
  • Proven ability to multitask, prioritize, and meet deadlines in a fast?paced environment
  • Ability to work independently and maintain confidentiality
  • Familiarity with OSHA standards and safety regulations is preferred
Preferred Skills
  • Experience with office management systems and procedures
  • Understanding of basic HR or finance processes is a plus
  • Strong interpersonal skills and a collaborative approach
  • The role is based in an office setting within a warehouse environment
  • Occasional travel to different facilities or job sites may be required
  • Use of safety equipment and adherence to company safety protocols are required.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, disability, veteran status, or national origin.

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