Executive Assistant

3 days ago

Fort Worth, TX, United States Fort Worth Staffing Full time
Executive Assistant

We are looking for an organized and detail-oriented Executive Assistant to provide high-level administrative support to executive staff and physicians. This long-term contract position is based in Fort Worth, Texas, and requires a proactive individual with excellent communication skills and the ability to manage multiple priorities. The role involves working in a dynamic environment where confidentiality and attention to detail are essential.

Responsibilities:

  • Maintain and organize calendars for physicians, including scheduling internal meetings and interviews.
  • Coordinate and arrange travel plans, ensuring all details are accurately handled.
  • Assist with the preparation and review of contracts and other written documentation.
  • Perform secretarial tasks such as printing checks, setting alarms, and deploying technology equipment.
  • Create and edit presentations using PowerPoint to support executive staff.
  • Handle confidential information with discretion.
  • Generate and analyze reports using Excel, including pivot tables.
  • Manage office operations and provide support for executive meetings.
  • Demonstrate critical thinking and a proactive approach to problem-solving.
  • Perform other duties as assigned to ensure smooth office operations.

Requirements:

  • Proven experience in calendar management and coordinating travel arrangements.
  • Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
  • Ability to create and analyze reports using Excel pivot tables.
  • Strong organizational skills and attention to detail.
  • High-energy, proactive attitude with excellent critical thinking abilities.
  • Experience working with confidential information and maintaining professionalism.
  • Previous experience in reviewing and preparing contracts.
  • Willingness to become a notary if not already certified.

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