Administrative Assistant
6 days ago
BELFOR and BELFOR Franchise Group (BFG) offer competitive pay and a wide range of benefit options including, but not limited to, 401(k) with match, medical, dental, vision, disability, life insurance, an Employee Assistance Program, paid holidays, and paid time off. This position is responsible for administrative functions in a field office environment. Qualified candidates will be required to handle incoming mail and phone calls, directing them to the appropriate responsible party. Candidates will additionally be responsible for Accounts Payable, Accounts Receivable, Job Cost Review, and Payroll review as required.
Responsibilities
Maintaining an organized workspace to ensure all incoming and outgoing communication is representative of BELFOR Practices, Processes and Standards
Timely creation of new jobs in JD Edwards as required
Organizing and maintaining an up to date job file for Estimator/General Manager Review
Using JD Edwards and BCS to maintain vendor list
Ensure compliance with vendor requirements
Monthly Reconciliation of AP statements
Customer file maintenance; digital database and physical file system
Attend BELFOR sponsored operations and safety training courses as required
Requirements
Managing the front desk functions as they relate to phone calls, visitors and mail distribution
Accounts Payable: sorting, matching, and scanning invoices and check requests
Accounts Receivable: receiving payments from customers and depositing funds to appropriate account(s)
Comprehensive understanding of customer service, principles and practices
Work under time constraints to meet specific timelines
Attention to detail and keen sense of safeguarding other people's property and information
Disclaimer
The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties and skills required of personnel so classified.
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