Administrative Assistant

We're looking for a detail-oriented professional to support the Operations team with day-to-day accounting and administrative tasks. If you enjoy working with numbers, payment systems, and helping keep things running smoothly behind the scenes, this role is a strong fit.

Pay: $23.50/hr | Schedule: 8:00 AM 5:00 PM | Duration: 12-month contract

Work Arrangement: 100% onsite

What You'll Do

• Support the Operations department with operational accounting and administrative tasks.
• Perform daily and monthly payment requests of state fees in QuickBooks.
• Match and pay client/partner invoices in designated payment systems.
• Apply wire, ACH, check, and credit card payments to the correct invoices and systems.
• Assist with billing, credit card matching, reporting, accounts receivable, payment research, and spreadsheet data entry.
• Monitor and manage the Accounting distribution mailbox and respond promptly to inquiries.
• Partner with Operations to identify errors or deficiencies and communicate them clearly.
• Assist the Operations Manager with daily operational functions and help establish or improve control processes when needed.

What We're Looking For

• High school diploma or equivalent; additional education in Accounting, Finance, or Business is a plus.
• Experience in accounting, billing, accounts receivable, or operations support is preferred.
• Familiarity with QuickBooks and payment systems is a plus.
• Comfortable working with spreadsheets and handling numerical data accurately.
• Strong attention to detail, organization, and follow-through.
• Clear communication skills and a collaborative mindset.
• Ability to work full-time onsite in an office environment.

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus, and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly's Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.