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San Francisco, CA, United States Alison Brown Placement Specialists, LLC Full timeA fast-growing company in the most exciting space in tech right now and with an accomplished leadership team is searching for a Senior Executive Assistant to provide high-level administrative, operational, and project support. The role combines traditional executive assistance with hands-on involvement in internal initiatives that require organization,...
Executive Assistant
2 weeks ago
We are looking for a dynamic and highly organized Executive Assistant to join our team in San Francisco, California. This position offers a unique opportunity to contribute to the foundational operations of a venture capital firm focused on AI startups. If you excel in providing strategic support and thrive in a fast-paced, innovative environment, we invite you to apply.
Responsibilities:
- Strategically manage the executive's calendar to optimize time allocation and focus on high-impact activities.
- Oversee email systems, ensuring critical messages are prioritized and deadlines are consistently met.
- Coordinate and arrange travel plans, ensuring seamless logistics.
- Prepare, organize, and track essential investment documents to support decision-making processes.
- Foster strong relationships with investors and portfolio companies through effective communication and engagement.
- Organize events and updates for stakeholders, including blog posts, quarterly reports, and networking opportunities.
- Develop and implement operational systems to enhance efficiency and scalability within the firm.
- Maintain and optimize internal software platforms to meet evolving business needs.
- Manage administrative tasks such as insurance policies and operational logistics to support day-to-day activities.
Requirements:
- Proven experience in executive support, with a strong background in strategic calendar and email management.
- Exceptional organizational skills, with the ability to manage multiple priorities and deadlines.
- Strong interpersonal and communication skills to build relationships with stakeholders and team members.
- Tech-savvy mindset with the ability to adopt and manage software platforms for operational efficiency.
- Ability to take initiative and solve problems independently in dynamic situations.
- Experience in planning and coordinating events or meetings with a focus on engagement.
- Detail-oriented approach to managing documents, correspondence, and administrative tasks.
