Administrative Assistant
7 days ago
We are seeking an experienced, proactive, and highly organized Administrative Assistant who thrives in a fast-paced, creative, and mission-driven environment. This individual will provide high-level administrative, management and strategic support to the Executive Director and operations, including programming, exhibitions and events, plus visitor and donor relations. This is an ideal opportunity for a professional who has management-level experience as an Executive Assistant, is passionate about the arts, and is looking for a meaningful role with artist and community interaction.
Key Responsibilities:
- Support the Director's daily administrative, scheduling and operational communications, with executive-level awareness and initiative, distinct from general staff roles.
- Open and close facility as needed, depending on activities of vibrant center
- Oversee operational and hospitality supply inventory needs
- Oversee and manage operational equipment, technology, software, mail and shipping needs
- Serve as a liaison for the Executive Director with visitors, donors, city officials, and the Board of Directors. Maintaining a high level of discretion and professionalism.
- Organize, schedule, and oversee screening, training and managing of administration volunteers.
- Support the planning, logistics, and execution of signature events, which include:
- Furry Friends Fine Arts Festival
- Art in the Garden and Sparkling Tea
- Public Art Forum
- Shemer Arizona Legacy Golf Tournament
- Shemer Arizona Arts Festival; and
- Shemer Honors.
- Provide administrative support for the Shemer Art Center's Expansion & Legacy Campaign.
Skills/Qualifications:
- Minimum 35 years of experience in an Executive Assistant or senior administrative role.
- Excellent communication and interpersonal skills, capable of representing leadership in meetings, decisions, and daily operations.
- Experienced in navigating ambiguity and prioritizing tasks in a dynamic environment, with ability to manage multiple and shifting priorities.
- Proven ability to work independently with minimal supervision while staying aligned with organizational and Executive Director goals.
- Demonstrated sound judgment and confidence in making decisions, with a strong sense of ownership.
- Innovative thinker with ability to conceptualize and proactively identify opportunities to plan and implement effective solutions for improvement.
- Strong follow-through and accountability to creatively see tasks and decisions through to completion.
- Ability to be resourceful, proactive and comprehensive in dealing with arising issues.
- Knowledge of MAC computers (Apple), plus proficiency with Microsoft Office Suite (Outlook, Word, Excel) and Google Workspace.
- Proficiency in the use and technical support of computers and software.
Preferred Skills: (Highly Desirable, But Not Required)
- Advanced computer skills (QuickBooks experience a plus)
- Experience with NEON CRM or similar donor databases
- Retail sales
- Human resources
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