Administrative Assistant

5 days ago

Charleston, SC, United States South Carolina Staffing Full time
Administrative Assistant

Insight Global is seeking a highly professional Administrative Assistant for our personal injury law firm client based in downtown Charleston, SC. This Administrative Assistant will be the first point of contact for all clients coming into the office for meetings. He/She will provide comprehensive office support and personal assistance to senior partners. This role requires professionalism, reliability, and the ability to thrive in a dynamic environment where every day brings new challenges. The ideal candidate will be detail-oriented, adaptable, and committed to delivering exceptional service with a sense of urgency and enthusiasm.

Key Responsibilities

  • Serve as the first point of contact for the office, managing reception duties and answering phones promptly and courteously.
  • Maintain a consistent presence during business hours (9:00 AM 5:00 PM) to ensure smooth office operations.
  • Provide personal assistance to partners, including scheduling appointments and coordinating travel arrangements.
  • Manage calendars and organize meetings using Outlook and other Microsoft Office tools.
  • Oversee and update the company's LinkedIn page, ensuring professional and timely content.
  • Handle day-to-day administrative tasks with flexibility and efficiency in a fast-paced environment.
  • Uphold confidentiality and professionalism when interacting with internal and external stakeholders.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.

To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy.

Skills and Requirements

  • Experience in an office setting
  • Experience managing multiple calendars, booking appointments and coordinating travel arrangements
  • Overseeing general office maintenance (i.e., coordinating kitchen or printer repairs when needed)
  • Ordering office lunches
  • Comfortable occasionally assisting attorney's with personal needs (running minor errands)
  • Strong organizational skills with an eye for detail.
  • Canva experience (for sending out all-office communications)
  • Event coordination (holiday parties, etc.)

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