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Administrative Assistant

2 weeks ago

Carlsbad, CA, United States Creative Military Sales Full time

Benefits:

Flexible schedule

Opportunity for advancement

Paid time off

Benefits/Perks

Competitive Compensation

Paid Time Off

Career Growth Opportunities

Job Summary

We are a Food Brokerage Company seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our employees, and business manager ensuring orders and administrative tasks are processed. Your responsibilities will include answering phone calls, managing our order desk, corresponding with manufactures, clients and our Sales Reps. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Our office is a fun and pleasant environment. Hours are flexible to anyone looking for part time or maybe someone with school age children looking to re-enter the workplace. Full time is available if required.

Responsibilities

Answer incoming phone calls

Write emails, memos, and letters and distribute them appropriately

Contribute to company reports

Maintain an organized filing system

Develop, update, and maintain relevant office procedures

Qualifications

High school diploma/GED required, Associate’s degree or administrative training is preferred

Excellent computer skills and knowledge of Microsoft Word, Outlook

Highly organized with excellent time management skills and the ability to prioritize projects

Office Suite Proficiency Requirements:

Microsoft Word & Adobe: Proficient in creating, editing, converting, and formatting simple documents.

Outlook: Strong working knowledge of Microsoft Outlook, with the ability to efficiently manage high-volume communications, calendars, and contacts.

Microsoft Excel: Skilled in creating and managing spreadsheets, performing basic calculations. Importing, formatting, and analyzing data sets from various software programs and documents.