Administrative Coordinator

Administrative Coordinator
Fully onsite: Newton, MA 02462
schedule M-F 8AM- 4:30PM / 40 hours/ 30 min unpaid lunch break
6+ months Temp to perm potential
Department Administrator to support NWH Surgical Specialties

This role sits at the front desk and they support clinical scheduling and also does front desk check in.

MUST HAVES
previous front desk/ customer service experience in healthcare, previous experience working with surgeons/ clinical scheduling is preferred
*front desk scheduling experience in EPIC, collecting co-payments.

Description - External

About Us

Newton-Wellesley Hospital is a comprehensive medical center located in Newton. We provide the services and expertise of a major medical facility with the convenience and personal attention of a community hospital. Our team is committed to delivering high-quality, safe, efficient medical care to each of our patients.

We are a proud member of ***, a network founded by Massachusetts General Hospital and Brigham and Women's Hospital. Our affiliation allows us to provide our patients with access to the best community-based medicine and the most advanced specialty care in the world.

Our continued goal at Newton-Wellesley Medical Group is to meet our patients' (and their families') health care needs and build long-term relationships that provides them with exceptional care and service.

Location

Newton-Wellesley Hospital main campus (2014 Washington Street, Green Building, Newton, MA)

Schedule

We are seeking a full-time, 40-hour Practice Assistant to support Multispecialty Surgery onsite Monday through Friday from 8:00am to 4:30pm.

Role Overview

Practice Assistants play an integral part in the operations of our community-based physician practices. Dedicated to administrative support, these Coordinators serve as the gatekeepers of our practices and ensure that teams are delivering the highest quality experience, exceeding our patients' expectations.

Support responsibilities may include:
• Provides Departmental support by performing receptionist and clerical duties
• Scheduling patient appointments
• Answering the telephone system promptly and gathering screening information; taking, relaying, and managing messages and/or providing routine information. Retrieving voicemail messages, returning calls, and forwarding messages as needed
• Referral management and health insurance payor review.
• Organizing and maintaining patient records, logs and other controlling systems; retrieving files as needed. Developing and maintaining systems to assure accurate, confidential, retrievable information
• New patient coordination
• Other special projects and administrative tasks that are assigned

Qualifications - External

Qualifications

Whether you are seeking to gain more experience in the healthcare industry or a proven healthcare professional seeking a new challenge, this role is the opportunity for you. We are looking for well-rounded professionals who can multi-task, prioritize, and thrive in a high-volume outpatient setting When hiring, we look for candidates who possess not only the relevant skills and competencies, but also positive attitudes, empathy, and genuine passion for the work.
• High School graduate or equivalent required
• Associate's degree preferred

• A minimum of two years of medical office experience preferred

EEO Statement

*** is an Equal Opportunity Employer. By embracing diverse skills, perspectives, and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law.

(*free parking available after one time registration fee $15)

#TB_PH
#ZR

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