Administrative Assistant, Associate

2 days ago

Pittsburgh, PA, United States UPMC Senior Communities Full time
Join Our Team as an Administrative Assistant - Associate

Are you organized, friendly, and passionate about supporting patient care? We're looking for a skilled healthcare office professional to join our team as an Administrative Assistant, Associate. If you thrive in a fast-paced environment and love working with people, this is the role for you

What You'll Do:
  • Be the first point of contact by answering phones with professionalism and care.
  • Schedule and manage appointments accurately to keep our office running smoothly.
  • Provide exceptional customer service to patients and visitors.
  • Collaborate with team members to ensure a positive and efficient workflow.
What We're Looking For:
  • Experience in a healthcare office setting preferred.
  • Strong communication and organizational skills.
  • Ability to multitask and maintain attention to detail.
  • A true team player who values collaboration and a positive work environment.
Why Join Us?
  • Competitive pay and comprehensive benefits.
  • A supportive team that feels like family.
  • Monday through Friday daylight schedule - no evenings, weekends, or holidays
  • Opportunities to grow your skills and career in healthcare administration.
If you're ready to make an impact and be part of a team that values your contributions, apply today

Responsibilities:
  • Under direct supervision, provides general administrative support to a department or group of professionals.
  • Orders office supplies and maintains office equipment.
  • Helps supervisor and department prepare presentations (i.e., edits, prints, basic formatting functions).
  • Sorts, distributes, prioritizes and composes routine correspondence following established procedures not requiring management review. (i.e., reads correspondence/ highlights important items and sends to supervisor, sends emails sent on behalf of dept head, writes and sends meeting reminders, forwards emails to appropriate distribution list on behalf of department head).
  • Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities.
  • Assists in researching, drafting, and/or abstracting routine reports. Compiles and analyzes basic information.
  • Answers, screens, and routes incoming calls and messages. Responds to routine questions.
  • Greets, screens, and directs visitors to appropriate staff member.
Qualifications:
  • High School diploma or equivalent.
  • Up to one year administrative experience in healthcare preferred.
  • Working knowledge of word processing, electronic mail/calendar, spreadsheet, presentation, and database software
  • Ability to use applicable MS Suite products
  • Knowledge of business processes and procedures
  • Ability to use basic reasoning skills
    Licensure, Certifications, and Clearances:
  • Act 34

UPMC is an Equal Opportunity Employer/Disability/Veteran

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