Accounts Payable Coordinator
1 day ago
The manager is seeking a temporary contract worker for an 8-month assignment focused on invoice data entry and research. Ideal candidates should:
Hit the ground running with minimal ramp-up time.
Have accounting and invoicing experience; industrial background is a plus.
Be able to handle minor data issues (e.g., purchase order typos, unit conversions).
Work a set weekly schedule totaling 40 hours, with varying daily hours (Mon-Fri, EST).
Be comfortable with a Microsoft Teams interview involving at least two interviewers.
Accept a maximum pay rate of ***/hour.
Be located anywhere in the U.S. (remote work is acceptable).
Training will be provided for system use and exception handling.
The Accounts Payable Entry & Reconciliation department at Shared Services manages the imaging, distribution, entry of vendor invoices, and reconciliation per the 3-way match, in preparation for vendor payment. The Accounts Payable Coordinator (Entry) is primarily responsible for entering vendor invoices, identifying payment terms, and matching invoices to purchase orders.
Must-haves:
• Ability to manual key in 35-40 invoices per hour with high accuracy (typing skills).
• GL coding experience
• Knowledge of payment terms
• Accuracy billing customers
Must have an accounting or bookkeeping background
The Accounts Payable Entry department at Shared Services manages the entry of vendor invoices, in preparation for vendor payment. The AP Coordinator is primarily responsible for entering vendor invoices, matching invoices to purchase orders, and calculating payment terms.
Role and Responsibilities:
• Ensure invoice images and supporting documents are accurate
• Enter invoice details into ***'s ERP by using accounts payable 3-way match process
• Investigate and resolve problems and inquiries
• Ability to identify different accounting document types
• Assist with other Ad Hoc Accounts Payable duties
• Calculate and apply accurate payment terms to vendor invoice entries
• Accurately bill customers for products and services
• Advanced problem-solving concerning unit of measure differences and other research as necessary
• Review entries for duplication
• Interact with outside vendors to ensure accurate processing of invoices
• Maintain consistency of adherence to accounts payable policies and goals
• Provide elevated levels of support at Month End as well as Mid-Year and Year End
• Provide unparalleled customer service to both internal and external customers
Qualifications:
• Accounts payable, procurement (P2P) or other financial experience required
• Understanding of accounting concepts through course-work or relevant experience
• Experience with inventory cycle count and/or receiving and shipping discrepancy resolution
• Ability to work in a fast-paced environment with measured performance metrics
• Proficient computer skills, including 10-key, with keen attention to detail in a structured, paperless work environment
• Ability to recall information needed for quick decision-making and critical thinking
• Ability to organize and prioritize work, adjusting in accordance with job objectives
• Demonstrate Microsoft Office software skills (Outlook, Word, Excel, Teams, etc.)
Remote role Monday through Friday - must be able to work the hours in EST.
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