Project, Inventory, and Billing Specialist

Project, Inventory, and Billing Specialist

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About The Department

OPS ITS Logistics and Receiving. ITS collaborates with campus partners to support the mission of the University of Chicago by providing secure, stable, and reliable infrastructure and applications. We support faculty research and teaching with effective use of technology, simplify the technology experience for faculty, students, alumni, and staff, and ensure technology is mobile-friendly and accessible. We identify, manage, and mitigate the technology risks of the University.

Job Summary

The Project, Inventory, and Billing Specialist plays a vital role within the Supply Chain Operations team by providing comprehensive support for project management, inventory control, and client billing activities. The Specialist utilizes best practices and a comprehensive understanding of internal and external University processes to improve existing products or services. This role requires independent problem?solving skills, the ability to adopt fresh perspectives by leveraging established solutions, and the capacity to work autonomously with minimal supervision.

Responsibilities

• Prepare detailed reports to support project tracking, inventory management, and billing activities.
• Collaborate proactively with staff members to achieve departmental goals, contributing innovative strategies for process improvement.
• Attend and actively participate in assigned meetings and training sessions to stay informed about current procedures and updates.
• Manage billing activities for a variety of recharge operations, ensuring accuracy and timely processing of client invoices.
• Validate and update equipment and vehicle asset information within the asset management database, maintaining data integrity.
• Coordinate and prioritize small?scale projects involving collaboration across multiple shops and departments, utilizing standard project management methodologies and communicating resource and scheduling requirements to supervisors.
• Track project progress and proactively identify and resolve obstacles with limited supervision, escalating issues as needed.
• Communicate professionally with internal and external clients, tackling queries and concerns with job?related training.
• Provide administrative support for additional projects as assigned, seeking guidance and developing advanced skills.
• Generate comprehensive inventory reports for management that detail stock levels, identify trends, and highlight potential issues requiring attention.
• Monitor, track, and accurately record inventory levels using designated inventory management systems, ensuring timely and effective replenishment.
• Respond to and research accounts receivable/payable inquiries including payments to vendors and reimbursements to individuals with guidance from others.
• Review invoice payment reports and conduct appropriate payables transactions to correct errors.
• Perform other related work as needed.
  

Minimum Qualifications

• Assumption: a college or university degree in a related field.
  

Work Experience

• Minimum 2 years of work experience in a related job discipline.
  

Preferred Qualifications

• Bachelors degree in a related field.
• Strong computer skills, proficient in Microsoft Office 365 Suite.
• Ability to handle multiple projects and assignments simultaneously.
• Excellent organizational, verbal, and written communication skills.
• Leadership and team management skills.
• Maintain good attendance.
  

Working Conditions

• Work evenings and weekends.
• Office environment.
• Occasional bending, crouching, or stooping.
• Use of computers extensively (24 hours).
• Repetitive wrist, hand, or finger movements.
• Sit for 24 hours; stand for 24 hours.
  

Application Documents

• Resume/CV (required)
• Cover Letter (required)
• References Contact Information (3; required)
  

When applying, upload all documents via the My Experience page in the section titled Application Documents of the application.

Benefits Eligible

Yes The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or any other protected class under the law. For additional information please see the University's Notice of Nondiscrimination. Job seekers in need of a reasonable accommodation to complete the application process should call 773?702?5800 or submit a request via the Applicant Inquiry Form. All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment; rather, the University considers conviction information on a case?by?case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: . Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

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