Executive Assistant

1 week ago

Rosemead, CA, United States Southern California Edison Full time
Join the Clean Energy Revolution

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Become an Executive Assistant at Southern California Edison (SCE) and build a better tomorrow. In this job, you\u2019ll provide support for projects and initiatives that help shape SCE\u2019s corporate strategy, as well as long-term resource and climate adaptation activities. The work will primarily focus on executive support for the Resource and Environmental Planning & Strategy Director and the Managing Director of Strategy Technology and Innovation. As an Executive Assistant, your work will help power our planet, reduce carbon emissions and create cleaner air for everyone. Are you ready to take on the challenge to help us build the future?

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Responsibilities

  • Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, presentations and other documents.
  • Organizes and maintains databases, libraries, and knowledge repositories, implementing systems to enhance accessibility and efficiency in accessing research materials and reports
  • Takes ownership of planning and executing meetings, ensuring seamless logistics, agenda preparation, taking notes, action item tracking and monitoring, and coordination of attendees' schedules
  • Utilizing business software and Artificial Intelligence to draft correspondence, create reports and presentations, and ensure timely follow-up on action items. As directed, prioritize and route correspondence effectively
  • Oversees the preparation of expenditure approvals and purchase orders for general office procurement needs, ensuring compliance with budgetary guidelines and financial regulations. Ensures preparation and dispatch of all incoming and outgoing executive mail and confidential documents
  • Provides well-researched data and analysis including but not limited to project planning, resource allocation, and special initiatives
  • Collaborates with cross-functional teams on special projects requiring in-depth research and analysis, providing valuable insights to drive project success
  • Handles sensitive and proprietary information while maintaining a high degree of confidentiality and professionalism
  • A material job duty of all positions within the Company is ensuring the protection of all its physical, financial and cybersecurity assets, and properly accessing and managing private customer data, proprietary information, confidential medical records, and other types of highly sensitive information and data with the highest standards of conduct and integrity.
Minimum Qualifications
  • Four or more years of experience performing advanced administrative, secretarial, and clerical functions.
Preferred Qualifications

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  • Advanced Organizational Skills
    • Proven ability to manage high-volume calendaring for multiple executives/managers and coordinate complex schedules.
    • Experience planning and executing large meetings (e.g., All-Hands), including logistics, agenda preparation, and action item tracking.
  • Strong Communication and Interpersonal Skills
    • Ability to act as a liaison between department leadership and senior executive management.
    • Excellent written and verbal communication for drafting letters, memos, reports, and presentations.
  • Financial and Procurement Knowledge
    • Experience creating and managing Purchase Orders, Change Orders, and processing invoice payments.
    • Ability to handle Non-P.O. invoice payments and ensure compliance with budgetary guidelines.
  • Travel and Expense Management
    • Demonstrated ability to coordinate travel arrangements and expense reporting for senior leaders.
  • Onboarding and Offboarding Support
    • Experience assisting managers with employee onboarding/offboarding processes.
  • Project and Meeting Coordination
    • Skilled in conference room scheduling, meeting logistics, and IT/facility request coordination.
  • Adaptability and Coverage
    • Flexibility to cover for other executive assistants during absences.
    • Ability to manage competing priorities in a fast-paced environment.
  • Education and Experience
    • Prior experience supporting Director-level or higher executives in a corporate setting.
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Additional Information

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  • This position\u2019s work mode is hybrid. The employee will report to an SCE facility for a set number of days with the option to work remotely on the remaining days. Unless otherwise noted, employees are required to work and reside in the state of California. Further details of this work mode will be discussed at the interview stage. The work mode can be changed based on business needs.
  • Visit our Candidate Resource page to get meaningful information related to benefits, perks, resources, testing information, hiring process, and more
  • Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
  • Relocation does not apply to this position.

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About Southern California Edison

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The people at SCE don't just keep the lights on. Our mission is so much bigger. We\u2019re fueling the kind of innovation that\u2019s changing an entire industry, and quite possibly the planet. Join us and create a future with cleaner energy, while providing our customers with the safety and reliability they demand. At SCE, you\u2019ll have a chance to grow personally and professionally, making a real impact in Southern California and around the world.

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Southern California Edison is a proud Equal Opportunity Employer, including disability and protected veteran status.

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We are committed to ensuring that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodations at (833) 343-0727.

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