Human Resources Administrative Assistant

Welcome to Pyramid Global Hospitality, where people come first. As a company that values its employees, Pyramid Global Hospitality is dedicated to creating a supportive and inclusive work environment that fosters diversity, growth, development, and wellbeing. Our commitment to a People First culture is reflected in our approach to employee development, employee benefits and our dedication to building meaningful relationships.

Pyramid Global Hospitality offers a range of employment benefits, including comprehensive health insurance, retirement plans, and paid time off, as well as unique perks such as on-site wellness programs, local discounts, and employee rates on hotel stays. In addition, Pyramid Global Hospitality is committed to providing ongoing training and development opportunities to help our people build the skills and knowledge they need to advance their careers.

Whether you are just starting out in the hospitality industry or are a seasoned professional, Pyramid Global Hospitality offers a supportive and collaborative work environment that encourages growth and fosters success, in over 230 properties worldwide. Join their team and experience the benefits of working for a company that values its employees and is committed to creating exceptional guest experiences.

Check out this video for more information on our great company

About our property:

At the La Quinta Resort and Club we pride ourselves on being the best employer in the area. What sets us apart? Our culture, full benefit plans, including 401k with a company match and our lucrative bonus programs, to name a few. We are looking for talented people who have a genuine passion for service. Our Core Values involve personal development, people, and a desire for wanting them to succeed. We believe each member of our team has a key part to play in our delivery of outstanding service and memorable experiences for each guest. We want a Resort that people want to come to, not through. Find out today what a career with Pyramid Hotel Group at the La Quinta Resort and Club can mean for you

What you will have an opportunity to do:

Job Description

The Human Resources Administrative Assistant supports the daily operations of the Human Resource department by managing administrative tasks, maintaining accurate employee records, coordinating Human Resources processes, and serving as a primary point of contact for associates and leadership. This role ensures compliance, drives efficiency, and helps deliver an exceptional employee experience aligned with organizational standards.

The Human Resources Administrative Assistant will ensure outstanding service focus by delivering best in class human resources support to employees. We are looking for a highly engaging, compassionate, and service-focused individual to join our Human Resources team.

The Human Resources Coordinator is responsible for supporting a variety of duties within the Human Resources department:

Key Responsibilities

1. Employee Records & Data Management

Maintain and update employee files, HRIS data, onboarding documents, certifications, and personnel changes. Ensure accuracy, confidentiality, and compliance with state/federal regulations. Prepare reports (attendance, turnover, compliance tracking, etc.). Support audits by organizing files, I-9 documentation, and record retention logs.

2. Recruitment & Onboarding Support

Assist with job postings, resume screening, interview scheduling, and candidate communication. Process new hire paperwork and ensure completion of onboarding requirements. Coordinate orientation sessions, name tags, uniforms, equipment, and system access. Maintain job descriptions and recruitment trackers.

3. Human Resources Operations & Employee Support

Respond to associate inquiries regarding policies, benefits, payroll timelines, and processes. Support Human Resources Manager with employee relations documentation and follow-up. Track attendance leaves of absence, corrective actions, and performance evaluations. Help coordinate employee engagement activities, recognition programs, and celebrations.

4. Compliance & Policy Administration

Ensure adherence to company policies, employment laws, and safety standards. Stay current on compliance deadlines-training renewals, certifications, and labor postings. Assist in updating and distributing policy documents and employee handbooks.

5. Payroll & Benefits Coordination

Assist employees with benefit enrollment, changes, and general troubleshooting. Maintain confidentiality of compensation information and sensitive data.

6. Human Resources Reporting & Administrative Support

Prepare Human Resource reports, meeting minutes, letters, memos, and communication drafts. Support Human Resource projects, workflow improvements, and process documentation. Manage calendars, schedule meetings, and organize Human Resource-related events or training.

Role-Specific Skills & Competencies

Technical Skills

Proficient in HRIS systems (Workday)

Strong Microsoft Office skills: Excel (formulas, tracking), Word, Outlook, PowerPoint.

Knowledge of labor laws (FMLA, FLSA, ADA, EEO) and record-keeping requirements.

Experience with recruitment tools.

Administrative & Organizational Skills

Strong attention to detail and accuracy in data entry and documentation.

Ability to manage multiple priorities and meet deadlines in a fast-paced environment. Strong organizational skills with the ability to maintain structured files and processes. Problem-solving ability to address associate questions and escalate concerns appropriately.

Interpersonal & Professional Skills

Excellent written and verbal communication; comfortable interacting with all levels of staff. High level of confidentiality, integrity, and professionalism. Customer-service oriented with a positive and supportive demeanor.

Ability to work independently while also collaborating as part of a team.

Adaptability in handling sudden changes, urgent requests, or confidential matters.

What are we looking for?

Preferred Qualifications

1-3 years of experience in Human Resources or administrative support.

Hospitality or service-industry experience (preferred but not required).

Bilingual (English/Spanish) strongly preferred.

Human Resource Certification (PHR, SHRM-CP) a plus.

Compensation:
$21.00

$21.00

Pyramid Global Hospitality is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Actual compensation packages are based on a wide array of factors unique to each candidate, including but not limited to skill set, years & depth of experience, certifications and specific office location. This may differ in other locations due to cost of labor considerations.

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