Real Estate Administrative Assistant

3 days ago

Miami, FL, United States BE Luxury Group @ ONE Sotheby's International Realty Full time

The BE Luxury Group at ONE Sotheby's International Realty is seeking a highly organized Real Estate Administrative Assistant to support a top-performing luxury real estate business based in Miami. This is a fully remote role focused on backend operations, administrative execution, and transaction support in a fast-paced, detail-driven environment.

This role provides direct administrative support to Jonathan Bigelman, Top 1% Agent Nationwide & Founding Partner of the BE Luxury Group at ONE Sotheby's International Realty. This is a dedicated assistant role and not a shared team position.

Real estate experience is required. Candidates must have a minimum of 2 years of experience supporting a real estate agent or team in an administrative, transaction coordination, or listing support capacity.

This position begins as a 90-day paid trial at $25 per hour, with the intent to convert to a longer-term or full-time role for the right candidate.

Responsibilities

  • Provide day-to-day administrative and backend support
  • Manage scheduling, appointments, showings, and client meetings
  • Assist with preparation, organization, and tracking of real estate documents
  • Maintain accurate digital files and transaction records
  • Support listing operations, including status updates and database management
  • Coordinate client communications and follow-ups
  • Assist with basic marketing coordination and asset organization as needed
Requirements
  • Minimum 2 years of real estate administrative experience required
  • High school diploma or equivalent
  • Fluent English required; Spanish strongly preferred
  • Proficient in MLS systems, including running comps and preparing CMAs
  • Solid working knowledge of real estate contracts, addenda, and standard agent-level paperwork
  • Strong organizational skills and attention to detail
  • Comfortable working remotely with accountability and responsiveness
  • Proficient with CRMs, Google Drive, and document management systems
  • Marketing experience or proficiency is a plus
Requirements
  • Proven experience as an administrative assistant, preferably in real estate or a luxury environment.
  • Strong organizational skills and attention to detail.
  • Excellent communication skills, both written and verbal.
  • Proficiency in Microsoft Office Suite and real estate management software.
  • Ability to multitask and prioritize tasks effectively in a fast-paced environment.
  • A proactive attitude and a willingness to take initiative.
  • Knowledge of real estate terminology and processes is a plus.

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