Real Estate Legal Assistant

5 days ago

Miami, FL, United States Ascension Global Staffing & Executive Search Full time

Ascension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates.

Ascension Global Staffing & Executive Search is seeking a Real Estate Legal Assistant for our client's Miami office. The Legal Assistant - Real Estate plays a crucial role in supporting attorneys and clients in navigating the complexities of real estate transactions.

This position involves preparing and reviewing legal documents, conducting research, and ensuring compliance with relevant laws and regulations. The successful candidate will facilitate communication between clients and stakeholders to ensure smooth transaction processes. Additionally, the Legal Assistant will maintain organized files and records, contributing to the overall efficiency of the legal team. Ultimately, this role is essential in helping clients achieve their real estate goals while minimizing legal risks.

Minimum Qualifications:

  • At least 5+ years of experience as a legal assistant, preferably in real estate law.
  • Proficiency in document management and document preparation.
  • Bachelor's degree in a relevant field.
  • Experience with law firm software and transaction management systems.
  • Real estate developer and condominium law experience would be ideal.
Responsibilities:
  • Draft and review real estate contracts, leases, and other legal documents.
  • Assist attorneys in preparing for closings, including gathering necessary documentation.
  • Maintained and organized case files, ensuring all documents were up-to-date and accessible.
  • Communicate under the direction of the attorneys with clients and other parties to facilitate transactions.
  • Provide exceptional administrative and client service support to attorneys.
  • Manage calendars, schedule meetings, and coordinate travel arrangements.
  • Maintain client relationships and ensure high levels of client satisfaction.
  • Handle monthly client billing (paper and electronic billing). Review billing prebills for accuracy, completeness, and necessary timekeeper inquiries and narrative edits.
  • New Business Intake
  • Volunteers for overflow work.
  • Assumes responsibility for maintaining the highest level of confidentiality of all Firm and client information, records, and files, both within and outside of the Firm.
  • Respond to requests in a professional manner.
  • Adheres to firm standards for attendance and punctuality.
  • Other duties may be assigned.
Skills:

The required skills for this position include strong attention to detail, essential for accurately drafting and reviewing legal documents. Excellent communication skills are necessary to effectively liaise with clients and other stakeholders throughout the transaction process. Organizational skills are critical for maintaining case files and ensuring all documentation is readily available to attorneys. Preferred skills, such as familiarity with law firm software, enhance the efficiency of transaction management and contribute to a smoother workflow.

Hours:
  • Core hours are Monday through Friday, 9:00 a.m. to 5:30 p.m., with flexibility for overtime as needed.
  • This is not a remote position.
  • Physical attendance at the place of work.

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