Administrative Assistant/Office Manager
5 days ago
CHM Bible Theatre is seeking a detail-oriented and organized Administrative Assistant/Office Manager to provide administrative and operational support to our organization. The Administrative Assistant/Office Manager will play a key role in ensuring the smooth functioning of day-to-day operations, including office management, communications, record-keeping, and administrative tasks. This individual will work closely with the Executive Director and other team members to facilitate efficient and effective organizational processes.
Responsibilities:
- Provide administrative support to the Executive Director and other staff members, including managing calendars, scheduling meetings, and coordinating appointments.
- Serve as the primary point of contact for internal and external communications, including answering phones, responding to inquiries, and directing correspondence to appropriate staff members.
- Manage office operations, including maintaining office supplies, equipment, and facilities, and ensuring a clean and organized work environment.
- Assist with the preparation and distribution of internal and external communications, including newsletters, emails, and social media posts.
- Coordinate travel arrangements and accommodations for staff members, guests, and performers as needed.
- Assist with the planning and execution of events, meetings, and fundraising activities, including logistical support, RSVP tracking, and onsite coordination.
- Maintain accurate records and databases, including donor information, volunteer records, and organizational files, ensuring data integrity and confidentiality.
- Perform general clerical duties as needed.
Qualifications:
- High school diploma or equivalent required; associate or bachelor’s degree preferred.
- Minimum of 1-2 years of administrative experience, preferably in a nonprofit or office setting.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace (Gmail, Google Drive, Google Calendar).
- Strong organizational and time management skills, with the ability to multitask and prioritize tasks effectively.
- Excellent written and verbal communication skills, with a professional and friendly demeanor.
- Ability to work independently with minimal supervision and as part of a team.
- Strong attention to detail and accuracy in data entry and record-keeping.
- Commitment to confidentiality, integrity, and professionalism.
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