Medical Office Manager

2 days ago

Needham, MA, United States Crawford Thomas Recruiting Full time
Medical Office Manager - Billing & Credentialing

Location: Needham, MA
Salary Range: $30-$35/hr + (flexible/based on experience)

Overview
We are seeking an experienced professional with a diverse skill set in Finance, Accounting, HR, and Claims to join our administrative team. If you're excited to be part of a fast-paced, passionate work family that makes a difference in the lives of others, this may be an excellent opportunity for you.

Role
This position is a vital role within the organization. You will work closely with the Director of Finance and Clinical Director throughout the year to help manage and develop budgets, track financial status, and perform reconciliations.

Responsibilities

  • Monitor day-to-day financial operations
  • Prepare monthly and quarterly management reports
  • Manage all accounting/bookkeeping functions, including bill payments, invoicing, accounts receivable, claims reconciliation, general ledger maintenance, and management reporting
  • Participate in strategic data analysis, research, and reporting to senior leadership
  • Perform HR tasks, including credentialing clinicians with insurance companies, onboarding staff, managing health and dental insurance enrollments/terminations, and ensuring COBRA compliance
  • Ensure compliance with accounting policies and regulatory requirements
  • Oversee and monitor client billing and collections
  • Perform other tasks as assigned
Qualifications
  • Bachelor's degree in Finance or Accounting with 5+ years of experience (or 10+ years without a degree)
  • Strong organizational and decision-making skills with the ability to multitask
  • Prior experience in the medical industry and knowledge of claims processing highly desired
  • Ability to synthesize complex financial data into actionable insights
  • Strong communication skills and ability to collaborate with senior leadership and stakeholders
  • Positive, collegial attitude with a strong sense of teamwork
  • Proficiency in Microsoft Office (Excel, Word, PowerPoint)
  • Comfortable with both Windows and Mac OS
  • Proficiency in QuickBooks, including AP, AR, credits/refunds, general journal entries, and use of classes
Required Skills and Abilities
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workplace
  • Experience with Mac computers a plus
  • Excellent communication, interpersonal, and organizational skills
  • Attention to detail and strong problem-solving abilities
  • Prior experience in medical industry billing and insurance processes highly desired
Compensation and Benefits
  • Competitive compensation commensurate with experience
  • Health and dental insurance
  • 401(k) Safe Harbor retirement plan with quarterly match and discretionary profit-sharing contributions
  • Paid time off and holidays

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